FACULTY HANDBOOK * 1973•74 .. . - .·,, .:: ' -_: <..·.· - ..:.··��· . . . -. ..· •'. . -·�' ..-· : • ._j_ ' / TABLE OF CONTENTS I. II. THE COLLEGE YEAR 1. The 1973-74 College Year 2. Fall Term 1973 3. Spring Tenn 1974 4. Summer Term 1974 ADMISSIONS POLICY 1. New Admission Policy 2. Residency Status 3. Admission Procedures Before and During Registration 4. Admission Procedures -- Career Program 5. Pre-Registration Interviews 6. Transfer Credit 7. Advanced Standing 8. Exemption Standing -- Career Students 9. Pre-Requisite Waiver 10. Course Overload • · .. ,' .'· Ill. REGISTRATION PROCEDURES 1. Eligibility to Register 2. Registration Policy 3. Registration Days and Times 4. Term Length 5. Late Registratirn 6. Registration Hall Forms 7. Registration Tallies 8. Class Size and Reserve Cards 9. Subject Tables in Registration Hall 10. Section Change 11. Adding or Changing a Course 12. Dropping a Course 13. Complete Withdrawal 14. Credit/Audit Changes 15. Course and Section Switching 16. Cancellation of Sections 1 17. Visiting 18. Auditing 19. Fees 20. College Identification Cards 21. Provisional Standing IV. DURING THE SEMESTER 1. Class Lists 2. Grades Schedule 3. 'I' Grades 4. Academic Difficulties -- ADC 31 Spring Term 1974 January 1 7-10 14 18 18 V. STU DENT SERVICES CENTRE 1. The Staff 2. Their Functions 18 March 4 April SECTION I -- THE COLLEGE YEAR 6 The 1973-74 College Year The College year is divided into two terms of approximately fifteen weeks each. 1973-74 College Calendar is subject to revision in the event of de­ layed construction. Fall Term 1973 27 August September 3 4-7 10 14 ·. ,, .. ,..· Labour Day. College closed. Registration and payment of fees for all students, daily from 2:00 p.m. to 5:00p.m. and from 7:00 p.m. to 9:00 p.m. Classes commence. LateRegistration fees in effect. Last day for course and section changes and Late Registration. 29 8 Thanksgiving Day. College closed. Deadline for mid-term procedure. November 12 26 Remembrance Day. Official holiday. College closed. Spring Term Mail Registration begins. December 10 Last day to withdraw officially from a course. Stu­ dents will be admitted to a class with written per­ mission of the Instructor after this date. Spring Term Mail Registration ends. Last day of classes. Christmas Day. College closed. Boxing Day. College closed. October 2 Deadline for submission of petitions for re-admis­ sion to the 1973 Fall Term. 14 19 25 26 12 15 22 26 30 May 17 17 30 Summer Term 1974 8-10 May 13 15 Deadline for submission of petitions for re-admis­ sion for the 1974 Spring Term. New Year's Day. College closed. Last regular registration period for 1974 Spring Term. Classes commence. Late Registration fees in effect. Deadline for appealing 1973 Fall Term Grades. Deadline for submission of B.C. GovemmentSchol­ arship applications. Last day for course and section changes and Late Registration. Deadline for mid-term procedure. Mail Registration for 1974 Summer and Fall Terms begins. Deadline for submission of petitions for re-admis­ sion to the 1974 Summer Term. Good Friday. College closed. E aster Monday. College closed. Last day to withdraw officially from a course. Last day of classes. Mail Registration for Summer Term ends. Deadline for submission of B.C. GovemmentSchol­ arship applications. Deadline for appealing 1974 Spring Term grades. Graduation ceremony. 20 Registration for 1974 Summer and Fall Terms. Classes commence. Late Registration fees in effect. Last day for course and section changes and Late Registration. Victoria Day. College closed. June 12 28 Last day to withdraw officially from a course. Last day of classes. July 19 Deadline for appealing 1974 Summer Term grades. You will note that for the 1973 Fall Term, there is no early registration in August (due to Lynnmour construction) and that registration is com­ pressed into four days from September 4-7, with classes starting on September 10. Registration is on a first come-first served basis. 3 SECTION II -- ADMISSIONS POLICY New Admission Policy Capilano College will accept students who meet one of the following criteria: 1. (a) Persons with B.C. Secondary School graduation or its equivalent. (b) Persons 18 years of age or over. (c) Grade 12 students from B.C. Secondary schools who are within one or two courses of completion ofB.C.Secondary School gradu­ ation. (d) Secondary school students of the College District who are capable of profiting at the College level and who have the written recom­ mendation of their school principal. 2. Non-Canadian students will be admitted if they are Landed Immi­ grants or if they fulfill residency requirements of the College District, and if they can demonstrate proficiency in the English language. A College Admissions Committee of students and faculty will deal with special cases and with applications not accepted by the Registrar. Residency Status Residents of the College District are defined as follows: 1. A person who has lived in the College District for at least four months as of the first day of the term being applied for OR 2. A person who has attended a Secondary School in the College District at some time OR 3. A person who is currently paying school taxes in the College District, or whose parents or legal guardians are currently paying school taxes in the College District. Admission Procedures Before and During Registration Prior to registration, admission to the College will be handled in the Stu­ dent Services Centre. As of September 4th, admissions will be done in the Registration Hall (Cafetheatre) itself. If you have any questions, con­ tact Hersh Cramer, Assistant Registrar -- Admissions. Admission Procedures -- Career Programs Application for Career Programs: 4 . .. ·. ..... ,,: . Due to physical limitations and job placement, acceptance in Career pro- grams is by the selection of the Career Program Co-ordinator following a personal interview. Career program interviews are scheduled by Student Services personnel in time slots chosen by the co-ordinators. No inter­ views are scheduled in June and July. NOTE: Auditions for the Music Program are no longer required. Pre-Registration Interviews All new students may request an interview with an Adviser in the Student Services Centre. These interviews are not mandatory but students are encouraged to consult with an Adviser or Instructor before applying for admission to any of the College courses. Transfer Credit Students request transfer credit by filling out the Transfer Credit Request section on the Application form. Hersh Cramer, Assistant Registrar -­ Admissions, checks the student's transcript and requests the transfer credit for the student in a memo to the appropriate faculty. Once written consent has been received from the faculty member, all approved transfer credits are noted on the student's permanent student record. The transfer credits reduce the total number of credits which are required at Capilano College for a certificate or diplom11. A transfer guide showing equivalent credits at UBC, Simon Fraser and U Vic. is available in the Student Ser­ vices Centre. Advanced Standing Students' requests for advanced standing are channeled through Hersh Cramer, in writing, to the appropriate faculty. The faculty examine the applicant's previous work or ask him to take an examination to determine his course level. No credit is given for levels below the standing granted. No notation is made on the student's permanent student record. Exemption Standing -- Career Students Written faculty approval is necessary before students enrolIing in a Career program may be exempted from certain courses within the program. Such exemption standing is noted on the permanent student record. Such exemptions reduce the student's total course load by the number of exempted credit hours to the maximum of 2 courses or 6 credit hours per academic year. Exempted credit hours are not necessarily transferable to other institutions. Exemption standing forms are available in the Student Services Centre. 5 Pre-Requisite Waiver Students may r_egister only for those subjects in which they have passed _ the �e-requ1s1te cours s or !heir equivalent. In unusual cases a pre­ � _ ? _ requ1s1te may be waived in writing by the co-ordinator of the subject field and the instructor concerned. 1973 Fall Term -- September 4th - 7th, 2:00 p.m. to 5:00 p.m., 7:00 p.m. to 9:00 p.m. Registration in a course where a pre-requisite is required but has not been com l ted ('�' grade)will not be processed without the two signatures. �? Pre-requ1s1te waiver forms are available in the Student Services Centre. 1974 Spring Term -- January 7th - 1oth. 1974 Summer Term -- May 8th - 1oth. Course Overload There are no required number of courses to be taken at Capilano College. A student may .register for one or more courses. Term Length The College operates on a system of two four-month terms and a two­ month term: Spring Term from January 1st - April 30th, Summer Term from May 1st - June 30th, and the Fall Term from September 1st - De­ cember 31st. A student may not take more than 16 credit hours of academic courses or more than the full requirement of a Career Program without writte� permission from Tim Hollick-Kenyon or an Adviser (Marilyn Lamarre Dave ..bnes, Gary Siegrist or Bob Bagshaw). SECTION Ill -- REGISTRATION PROCEDURES Eligibility to Register Once the application has been processed, students will receive a Notice of Eligibility to Register, along with a Registration Booklet. They may then register in person in the Cafetheatre of the Lynnmour Campus, Purcell Way, North Vancouver between5eptember4th and 7th(Fall Term), January 7th and 19th (Spring Term) and May 8th and 19th (Summer Term). Consult your Registration booklet for detailed information about registration pro­ cedures and times. Registration Policy Adcli_tions correct!ons, deletions, class quotas, and closing or opening _ _. sections 1n the Reg1strat1on Hall can be accomplished only with the written permission of the appropriate Dean (Doug Jardine or Harold Kirchner). There are no exceptions. If the Dean is not present in the Registration Hall, someone should be appointed by him to act in his absence. Approved amendments are forwarded to Janet Macpherson who is responsible for making the changes. ·"· ,: . Registration Days and Times Location: College Cafetheatre, College Lobby, and assorted classrooms. Late Registration Late Registration will end five college teaching days after the first day of classes. Students wishing to enter a class after the last day of Late Registration may do so only with the written consent of the Instructor con­ cerned, provided there is space in the classroom. Registration Hall Forms Outside agencies (except legal government requirements) submitting any forms for completion at Registration will be completed by students on a voluntary basis. Registration Tallies Since Registration is to be held in 4 days, registration staff will not be able to check course enrolments in the Registration Hall. Current enrol­ ment tallies will be distributed each morning to the Deans. A copy will also be available in the Registration Hall for reference. Please do not ask the staff to look through the bin cards or look through them yourself. Class Size and Reserve Cards Each class section has a class size quota determined prior to registration by the appropriate Dean. The number of reserve cards allotted for each class section is 10% of the class size quota above the gross amount, unless otherwise specified by the Dean of the subject area. The Dean of Student Services and the advisers give written permission for the release of 7 reserve cards. Any extra seats beyond the class size quota and the reserve cards may be given out only with the written permission of the appropriate Dean. Section sizes may be changed only with the written permission of the appropriate Dean. Subject Tables in Registration Hall Each division or career program should supply a faculty person for stu­ dent counselling purposes. A co-ordinator or his designate from each Career program should be available in the Registration Hall to accept students into his program. A member of each department should be available in the Registration Hall to approve transfer credit, advanced standing or pre-requisite waivers. In addition, these subject tables could be used as a place for going over outlines, showing how a course differs from Instructor to Instructor in terms of details of the outline. If such conferences are a part of the registration process, students will go into the classroom much better informed and there wiII be less switching around because the student had chosen amongst alternative methods. Section Change The student fills out the Section Change section of the Course Change Form available in the Student Services Centre. Only the student's signa­ ture is necessary. Deadlines: September 14th January 18th May 15th Adding or Changing a Course The student completes the Course Change Form and has an Adviser sign it. Deadlines: September 14th January 18th ·. ... . Deadlines: December 10th April 22nd l Deadlines: December 10th April 22nd June 12th CrediVAudit Changes Prior to the end of Late Registration the student completes the "CrediV Audit" section of the Course Change Form and has an Adviser sign it. After Late Registration, the change needs approval of both the Instructor and an Adviser. An "Audit" to "Credit" change may be completed until the last day of Late Registration. A "Credit" or "Audit" change may be made until the last day to withdraw officially from the College. DeadIines: December 10th April 22nd June 12th Course and Section Switching The period for switching courses and sections is five days from the date classes commence. Students wishing to switch courses or sections after this date may do so only with the written consent on the Course Change Form of the Instructor whose section(s) they wish to enter. Cancellation of Sections Initial cancellation of small sections will occur on the last day of regular registration in each term (September 7th, January 10th, May 10th). Final cancellation of "borderline" sections will occur on the third day of classes in each term (September 12th, January 16th, May 15th). In the event that a student's section has been cancelled and the student is unable to arrange a section switch before the deadline (i.e. five days after the beginning of classes) the passed deadline will be waived. May 15th Dropping a Course Prior to the end of Late Registration, the student completes the Course Change Form and has an Adviser sign it. After Late Registration, the drop form must be signed by the Instructor and an Adviser. 8 I Complete Withdrawal Prior to the last day of Late Registration, the student completes the "Drop" portion and the "Notification of Complete Withdrawal" portion of the Course Change Form and has it signed by an Adviser. After Late Registration this form must be signed by each Instructor and an Adviser. Since most students will wait until the last minute of the final day to drop their courses, faculty should try to be available to sign drop forms. June 12th Visiting A person may attend a class session as a visitor for a limited period of time, provided that he has advance permission from the Instructor. This privilege does not extend to science or language labs or courses requiring the use of machinery or materials. A visitor is not registered, does not sit examinations, does not receive credit, and attends less than three weeks during the term. 9 the Admissions Committee for consideration, by writing a letter to the Dean of Student Services outlining his exceptional circumstances. Auditing An audit student pays the normal fees and may attend all meetings of the class without receiving credit. His acceptance is based on the space available, with preference given to credit students. Fees Tuition Fees: $7.00 per credit hour to a maximum of $100.00 per term. rlon-resident tuition fees are eliminated. Student Society Fee: $2.00 per course per term to a maximum of $10.00. This fee does not apply to courses given at Howe Sound or to students registering in only one course. Special Fees: Career Program courses have special supplyfees collected the first or second week of classes. Late Fees: $5.00 per course to a maximum of $25.00. A late fee is not required for a course if a student has registered before Late Registration and wishes to add a course. SECTION IV -- DURING THE SEMESTER ', I Class Lists Class lists originate in the Records Department. The first class list is put in each Instructor's mailbox during the first week of classes. Its pur­ pose is to reflect the most current enrolment in his class. Four or five of these lists are issued each semester. Any discrepancies should be reported to Doreen Cottrell or Janet Macpherson. The final class list is distributed about a week before the last day of classes. Any questions about students listed or not listed should be taken up with Doreen or Janet prior to marking the grades on the list. The computer assigns a grade of F to any student listed on a class list who was not assigned a grade by the Instructor. Once grades are marked on the class lists, they are given to the co-ordinator-, then to the division chairman, and finally to Student Services. Grades Schedule The schedules for this fall and spring are: Fall Term: College Identification Cards Students receive a Polaroid Identification Card at Registration to be used as a Iibrary card. Provisional Standing (a) A student is placed on provisional standing after he has attempted at least 15 credit hours with a term GPA of 1.50 or less. Provisional standing is noted on his permanent student record and he is advised of it by letter. (b) Upon re-registration, the student is expected to echieve a term GPA of over 1.50. If this occurs, the student is no longer on provisional standing. If this does not occur, the student is required to withdraw for at least one term, unless he elects to switch to a different college program, i.e. academic to career, or vice versa. (c) A student who is required to withdraw from the College as outlined in Section (b) may re-register after one term's absence from the College. 10 (d) If a student who has been required to withdraw wishes to re-enter the College without a term's absence and can demonstrate excep­ tional circumstances that caused his disqualification, he may petition December 19 December 20 December 20 Noon 5:00 p.m. December 21 Noon December 27 December 31 5:00 p.m. 5:00 p.m. January 3 January 7 5:00 p.m. January 7-10 January 18 January 18 Spring Term: April 26 April 29 April 29 Noon 5:00 p.m. April 30 Noon May 1 May 3 5:00 p.m. May 7 Last day of classes Grades to co-ordinators Grades to Division Chairmen Grades to Student Services Marks to computer Marks back from computer Maries mailed Marks received by student Spring Term Registra­ tion Deadline for Government Scholarships Deadline for appeals Last day of classes Grades to Co-ordinators Grades to Division Chairmen Grades to Student Services Grades to computer Grades back from computer 11 Grades mailed 'I' Grades The College policy regarding 'I' grades is as follows: 1. An 'I' grade is given by the instructor at the end of a term when, at the judgement of the Instructor, the student would have a reasonable exp�ct­ ation of passing the course but has not yet handed all of the requ,_red work necessary for passing the course to the Instructor for making. 2.An 'I' grade is given only when there is an arrangement and �n under­ standing between the Instructor and the student that the required work necessary to successfully complete the course will be completed by a specific date, which is then recorded on the final class list when the 'I' grade is assigned. 3. The 'I' grade, where it is granted in a pre-requisite cours�, should be converted on or before the first day of lectures in the following term in which the student wishes to retumto register in a _sequential course. If this is not accomplished, the student is not able to register in the sequential course unless a pre-requisite waiver has_ been obtained by written permission of the Instructor and the co-ordinator concerned. Academic Difficulties -- ADC This is a procedure to identify those students in academi� difficulty.Ac�­ demic difficulty forms are available in �e Stude�t Service Ce�tre and_ in the faculty offices. An Instructor may fill out this for:m any time_ during the term and turn it in to Carol Heyl in Student Services.She will pass the form on to an Adviser who first contacts the Instructor and then does the follow-up work contacting the student. SECTION V -- STUDENT SERVICES CENTRE The Staff Bagshaw, Bob ............................Adviser Cramer, Hersh ............Assistant Registrar -- Admissions ...Athletic Director Chester, Neil Heyl, Carol ........... . ..........Secretary to the Dean Hallick-Keyon, Tim .................. Dean andRegistr.ar Jones, Dave ............................Adviser Lamarre, Marilyn .........................AdviseJ" Cottrell, Doreen ......................Records Clerk Macpherson, Janet .Assistant Registrar -- Records Harris, Sandra ........................ Clerk Typist Their Functions Hersh Cramer: Assistant Registrar -- Admissions Admissions College calendar Timetable Financial Aid Transfer Credit Advertising Janet Macpherson: Assistant Registrar -- Records Registration Computerized student record system Government statistics Transcripts Doreen Cottrell: Records Clerk Maintenance of alI student record information Class lists Codes applications Prepares mark sense cards Prepares official transcripts Shirley Newcombe: Admissions Clerk Preparation of applications for financial aid Typing college calendar Processing of new student files 12 : -�· . Carol Heyl: Secretary to the Dean of Student Services 13 Sandra Harris: Cleric Typist Receptionist duties Typing Gary Siegrist: Adviser Career programs High school liaison Employment Housing Bob Bagshaw: Adviser Student groups Athletics Student activity groups Sexuality and Communications Dave Jones: Adviser Testing Therapeutic counselling Community agency referrals Marilyn Lamarre: Adviser Academic advising Foreign student group Sexuality and Communications Tim Hollick-Kenyon: Dean and Registrar Neil Chester: Athletic Director Will establish and administer athletic programs 14 '' ,, ,. _;' .. : .��· '' .:.. .... , .. I