3»>

~
.4

COUNCiL AGENDA/INFORMATfON

0 Closed
fl^Reg. Council
0 Supplemental

Date:-—

Date^dfiilafiJLQOS"

Date:

ltem# ^
Item # fcJ
Item #

Director

Municipal
Manager

G.I

DISTRICT OF WEST VANCOUVER
750-17™ STREET, WEST VANCX5UVEH. BC V7V 3T3

COMMITTEE R E P O R T TO COUNCIL
Date:

May 10, 2005

File: 0116-20-WVOC1

From:

Mayor Ron Wood, Chair, West Vancouver 2010 Olympic/Paralympic
Committee

Subject: 2010 Olympic/Paralympic Committee Recommendations

RECOMMENDED THAT:
1.
2.
3.

4.

The 2010 Olympic Committee's report dated May 10, 2005 be received;
The legacy suggestions recommended in the report be supported;
The Committee's mandate be extended to June 30, 2005 to enable it to do
further work with respect to the appropriate organizational and committee
structure required to move forward on the legacy suggestions and future Olympic
related activities, and
That the community be advised of the legacy suggestions selected for further
investigation.

Purpose
The purpose of this report is to:
• inform Council of the 2010 Olympic/Paralympic Committee's work to date;
• obtain Council's support in principle for the suggested theme and specific legacy
opportunities, and
• obtain Council's approval to extend the Committee's term to enable the Committee
to develop recommendations on the appropriate organizational and committee
structure needed to investigate the feasibility of the legacy suggestions and deal with
future Olympic activities and initiatives.

1.0

Background
In July 2003, Council agreed to appoint a West Vancouver 2010
Olympic/Paralympic Committee. In September 2003, Council approved the
Terms of Reference for the Committee and then in February 2004, amended the
Terms of Reference and appointed members representing:

Document #:199553

Date:
From:
Subject:

May 10,2005
Mayor Ron Wood, Chair, West Vancouver 2010 Olympic/Paralympic Committee
2010 Olympic/Paralympic Committee Recommendations

•

Squamish Nation

•

Seniors

•

Cypress Ski Area

•

Youth

•

West Vancouver Chamber of
Commerce

•

People with Disabilities

•

Business

•

Sustainability

•

Sports Organizations

•

Education

•

Arts and Culture

•

Communications

•

Community-at-Large

Page 2

The 2010 Olympic/Paralympic Select Committee has been meeting since March
2004 to determine how to maximize potential benefits and identify challenges for
West Vancouver for the coming 2010 Winter Games.
As part of the Committee's review of the potential community opportunities and
challenges, the Committee has been seeking community input from a wide
variety of community organizations and District residents. Committee members
have communicated with and provided information to the community through a
variety of ways, from presenting information at community meetings, providing
information and soliciting feedback at community events such as the Harmony
Arts and Coho Festivals, providing the option to fill out a electronic comment form
on our website, to hosting a Community Forum for community organizations and
residents, and holding Open Houses at Park Royal and the Gleneagles
Community Centre. A summary of the opportunities identified is attached.
The Committee has met several times this year to discuss the feedback they
have heard from the community, identify a theme or branding strategy and to
narrow down the legacy opportunities to be pursued.

2.0

Policy
The Committee operated under the District's Procedure Policy for Committees.

3.0

Analysis

3.1

Discussion
The award of the 2010 Winter Olympic Games to Vancouver/Whistler and the
scheduling of the free-style skiing and snowboarding events at Black Mountain in
Cypress Provincial Park in West Vancouver will create many opportunities for our
community and the region. During the consultation process, Olympic Committee

C62

Date:
From:
Subject:

May 10,2005
Mayor Ron Wood, Chair, West Vancouver 2010 Olympic/Paralympic Committee
2010 Olympic/Paralympic Committee Recommendations

Page 3

members heard many ideas, which can be broken down into the following broad
categories:
o

Programs and projects;

o

Possible legacies;

o

Issues which will impact the community and requiring management, and

o

Suggestions which fall under the jurisdiction of other organizations.

2010 LegaciesNow has indicated that limited funding may be available to assist
communities, providing that they can come up with a list of priorities. In their
presentations, Legacy representatives have stressed the need for communities
to build on their strengths rather than try to create something new.
Identifying a West Vancouver Theme
The Committee has spent some time considering the key components of a
"branding strategy" for West Vancouver that could be used in various
communication pieces and provide both local and intemational visitors with a
clear and consistent message about West Vancouver. Some of the elements
identified included a strong sense of volunteerism and giving back to the
community, the intimacy and friendliness associated with being a smaller
community in a large metropolitan area and the aspiration and commitment to
excellence. While more thought is needed in this area, consensus was reached
around inviting others to ''Discover West Vancouver" and "Be our guest"
Of the hundreds of suggestions received and considered by the Committee, the
following ten legacy suggestions were identified by the Committee for Council's
consideration:
1. Create a gathering place with a giant screen so people can follow and
celebrate the Olympics and experience live entertainment
2. Hold a Winter Festival that includes visual and performing arts that
celebrates our diversity
3. Create an inventory of community volunteers/ambassadors
4. Create a strategy to better manage the tourism potential in West
Vancouver
5. Ensure that the Games leave a legacy for the community on Cypress
Mountain (ie outdoor amphitheatre)
6. Build on the theme of west Vancouver being the gateway to the

C63

Date:
From:
Subject:

May 10, 2005
Mayor Ron Wood, Chair, West Vancouver 2010 Olympic/Paralympic Committee
2010 Olympic/Paralympic Committee Recommendations

Page 4

Olympics and use this for banners, posters and planning for the
entrance to West Vancouver/Ambleslde revitalization
7. Collaborate with TransLink and other transportation providers to
establish new modes of transportation to and from and within West
Vancouver (eg. Harbour Ferry service, rail linkages to whistler and
shuttle services between the District's business areas)
8. On a North Shore basis, identify opportunities for Olympic athletes
and teams to train and live in our communities
9. Recognize our mountain skiing heritage (restore Hollybum Mountain
Lodge)
10. Identify environmentally sustainable projects and then showcase them
(ie Park Interpretive Centre)
In reducing the list of suggestions to 10, Committee members felt it was
important to ensure that the group charged with responsibility for developing an
implementation plan did not overlook suggestions that did not make the top 10
list and to ensure that suggestions relating to other organizations (i.e. schools)
were forwarded to them for consideration. It was also felt that collaboration with
the other North Shore municipalities and First Nation communities should be
explored further, as did opportunities associated with the Paralympics and
sustainability in general.
Implementation
It is recognized by the Committee that more work needs to be done on the
scope, feasibility and costs associated with the legacy suggestions. The last
point is important, as there may be federal and/or provincial funding available.
It is suggested by the Committee, that for purposes of continuity, the current
Olympic Committee remain in place until the end of June to do further work on
the theme and provide recommendations on the kind of structure and resources
that will be needed to investigate the feasibility of the legacy suggestions, as well
as deal with the many other activities arising out of the Olympics. It is likely that
a new structure will be needed involving an Olympic coordinating function and a
number of small working groups that will work with the community to provide
more clarity and detail on the legacy suggestions, examine their feasibility,
develop implementations plans and identify possible federal/provincial funding
sources. The intention would be to provide Council with implementation
recommendations by the end of the year for projects and programs, some of
which might commence as early as 2006, subject to funding availability. It is also
anticipated that for a variety reasons a number of additional suggestions and
opportunities will present themselves and some type of structure is needed to
assist Council in assessing the new ideas.

064

Date:
From:
Subject:

May 10,2005
Mayor Ron Wood, Chair, West Vancouver 2010 Otympic/Paralympic Committee
2010 Olympic/Paralympic Committee Recommendations

Page 5

Environmental, Social and Financial Implications
One of the key themes of the 2010 Olympics is sustainability. The legacy
suggestions are consistent with this theme, in that they identify opportunities to
ensure that the Olympic event is leveraged into lasting environmental, social and
economic benefits for our community, while minimizing the impacts that could
undermine community sustainability.

3.2

Consultation
Although there has been a fair amount of consultation with the community and
stakeholders to date. Council may wish to solicit feedback on the top 10 legacy
suggestions. It will also be important to close the feedback loop by informing
participants and the public about the legacy suggestions that have been selected
for further work.

4.0

Options
With respect to the legacy suggestions themselves, Council may choose to
decline to support the Committee's recommendations, request further information
from the Committee or amend the legacy suggestions.
With respect to the development of a West Vancouver Olympics theme. Council
may choose to support the recommended theme and direct staff and the
Committee to continue their work or ask staff for an alternative process to
develop a new theme.
With respect to completing further work on the legacy suggestions. Council may
extend and amend the Committee's mandate and allow the Olympic Committee
to provide recommendations on the structure needed to move forward or ask
staff for alternative approaches.

^-i

Author:

MayofRoiyWood, Chair
Concurrence
(optional)

Appendices (2):

2010 Olympic/Paralympic Select Committee Terms of Reference
List of Community Identified Olympic Opportunities

065

This page intentionally left blank

This page Intentionally left blank

District of West Vancouver
2010 Olympic/Paralympic Committee Terms of Reference
Introduction
Throughout the life span of every community, opportunities become available that provide
gateways for economic, environment and social development. T h e opportunity to host the 2010
Olympic Winter G a m e s and Paralympic Winter G a m e s provides exactly that - a gateway or
open door that can lead to opportunity. T h e 2010 Winter G a m e s are more than
Olympic/Paralympic sport - it's about opportunities.
T h e recent award of the 2010 Winter G a m e s to Vancouver will create many opportunities for
West Vancouver, the Greater Vancouver region, British Columbia and C a n a d a .
There are tremendous opportunities within the community of West Vancouver that should be
explored to maximize the benefits and opportunities of this major worldwide event. What is
done locally to capitalize on those opportunities will determine the level of exposure the
community gets and in turn the level of benefits received. A s always, s u c c e s s c o m e s with
careful planning, entrepreneurial thinking, and the development of strategies that will present a
community and its businesses in a light that draws positive and favourable attention. It will also
be important that West Vancouver joins together with its community to present a united strategy.
From the beginning of the bidding process, the staff at the District of W e s t Vancouver have
participated in the Cypress Venue Work Group and have been very involved from the early
stages in the planning for the events to be held at Cypress Ski Area and in determining the
legacies for our community.
T h e District of West Vancouver is in a unique position to assist the Vancouver Organizing
Committee of the Olympic G a m e s ( V O C O G ) in hosting the most exciting and environmentally
conscious Winter G a m e s ever held. West Vancouver believes that the 2010 Winter G a m e s will
offer its community many exciting opportunities and long-term benefits, before, during, and after
the g a m e s .
West Vancouver a s a Venue Community will need to work closely with the V O C O G to ensure
that every opportunity is capitalized on regarding the promotion of W e s t Vancouver along with
minimizing the impacts.
To seize this opportunity, a West Vancouver 2010 Olympic/Paralympic Committee h a s been
established and the membership will be from a cross section of our community; youth, seniors,
businesses, first nations, sport, and culture to name a few.^ This Committee will work to
determine how to best maximize these benefits for our community and in turn, how we c a n add
value in the lead up and during the 2010 Winter G a m e s .

^ Pursuant to section 238 of the Local Government Act and created by Council resolution the West Vancouver 2010
Olympic Committee will be a select committee.

Document #: 145925

District of West Vancouver
2010 Olvmpic/Paraivmpic Committee General Terms of Reference

2

Purpose of the Committee:
Along with liaising with V O C O G , this Committee would be envisaged to work jointly with other
agencies on the North Shore to promote the many benefits that may be developed from this
once-in-a-lifetime experience. Involving the community, from volunteers to b u s i n e s s
representatives, in this experience will provide an opportunity to bring the community together in
developing united long-term visions for many future opportunities.
Initially, but not limited to, the committee would explore the following a r e a s of opportunity:
•
•
•
•
•
•
•
•

•
•
•
•

Commerce/Business and Tourism
Education and Sports Skill Development
Community Resources
Arts and Culture
Heritage and History
Capital Improvements within the Community/Legacies
Enhancement of C y p r e s s Ski Facilities
Partnering/Building/Strengthening Relationships with Neighbours/Groups/Stakeholders
o First Nations
o Federal & Provincial Government
Youth
Seniors
People with Disabilities/Paralympics
Sustainability

Committee Membership:
Selection of the membership strives to reflect the diversity of the community, with experience,
knowledge, and expertise in the sphere of interest of the committee being the primary
consideration. It is important that the Committee provide a broad representation from the public
and various community groups that c a n provide meaningful contribution in developing and
implementing a strategy for W e s t Vancouver's participation in and around the G a m e s .
In the a b s e n c e of a process to elect these representatives, the Committee members have been
selected b a s e d on their expertise, their community involvement (and thus the depth of
representation they bring), their past leadership in the community, their interest in participating
in the Winter G a m e s , and their ability to make a positive contribution.
Although the group cannot represent every issue, the group does represent a broad spectrum of
activities and knowledge. T h e unifying thread is the common approach agreed upon by all
members: to work towards maximizing all opportunities and minimizing all potential negative
impacts associated with the G a m e s on the District of West Vancouver.
T h e Mayor of West Vancouver will chair the Committee. Other representatives will include two
members of Council and various members of the public and organizations within the community.
T h e Committee will have an executive membership of 22 and possibly a number of subcommittees, comprised of members of the public that are task specific and accountable to the
Committee.

Document #: 145925C 6

8

District of West Vancouver
2010 Olvmpic/Paraivmpic Committee General Terms of Reference
The following identifies the membership:
Number of Representatives
Mayor, Chair
1
West Vancouver Councillors
2
Cypress Ski Area
1
West Vancouver Chamber of Commerce
1
Business Leaders^
2
Squamish First Nations
1
Sport Organizations/Athletes^ (preferably winter Olympians/Paralympians)
2
Arts and Culture (visual & performing)
2
Community-At-Large
2
Seniors
1
Youth
1
People with disabilities'*
1
Sustainability^
1
V O C O G Advisory Board Member
1
Education (private, public and independent)
1
Communications
2

Objectives:
T h e primary objective of this Committee is to build a unified vision and plan to ensure that the
District of West Vancouver can capilalize on how to best maximize the benofito for W e s t
Vancouver community and in tum, how West Vancouver can add value in the lead up and
during the 2010 Winter G a m e s while minimizing the impact of the various phases of the Winter
G a m e s on the community.
T h e Committee will accomplish this by:
1.
2.
3.

4.

5.

Identifying potential short, medium, and long-term opportunities and benefits for W e s t
Vancouver arising from hosting the 2010 Winter G a m e s .
Identifying any potential short, medium, and long-term adverse implications of the hosting
the 2010 Winter G a m e s for West Vancouver.
Developing and providing recommendations for strategies to maximize Winter G a m e s
related-opportunities and benefits while minimizing and managing any potential adverse
impacts.
Develop a Communications Strategy to ensure that the community of West Vancouver is
aware of the benefits and legacies of hosting the Olympic Winter G a m e s and Paralympic
Winter G a m e s and of being a Venue City. This Communications Strategy should ensure
that the community is actively involved and participates in developing these benefits and
legacies.
Report the Committee's findings and recommendations to the District of West Vancouver
Council.

^ Must reside in the District of West Vancouver
^ Preferably resides in the District of West Vancouver or is a Freestyler or Snowboarder as these are the
sports that will be competing at Cypress during the 2010 Winter Games
** Recommend representative from North Shore Disability Centre
^ Preference would be a representative from the Cypress Environment Steering Committee (Liaison
Group)

Document #: 145925

District of West Vancouver
2010 Olvmpic/Paraivmpic Committee General Terms of Reference

Working Guidelines:
The Committee:
•
•
•
•
•
•

•
•
•
•
•

Will function under the General Council Committee Policy #1 (General T e r m s of
Reference) from the District of W e s t Vancouver's Corporate Policy Manual.
Initial meeting will determine the Vice Chair, process for decision-making, set meeting
schedule, and determine leads for a r e a s of concentration.
May decide, through c o n s e n s u s , to increase membership should g a p s in knowledge or
representation become apparent.
Will have the authority and budget to use consultants and specialists a s required.
Will prioritize recommendations and forward the recommendations to Council. Council
will make the final decision on which ones to proceed with and implement.
Will have the authority to, and will build relationships and liaise with other advisory
groups, sub-committees and task forces to ensure that the full s c o p e of information and
participation h a s been captured.
May undertake additional research or community consultation a s necessary. It m a y also
receive submissions directly from community members or organizations.
Will facilitate communication between V O C O G , province, district, region, N G O s , a n d
other organizations.
Will ensure that that the three pillars (culture, sport & environment) of the Olympic
Movement are e n c o m p a s s e d in decisions.
Will ensure that the three components of Sustainability (environment, social & economic)
are strongly considered when making any recommendations or decisions.
Will have staff support from the staff at the District of West Vancouver.

Sub-Committees:
T h e following identifies possible a r e a s of concentration where sub-committees may be useful:
•
•
•
•
•
•
•
•

•
•
•
•

C o m m e r c e / B u s i n e s s and Tourism
Education and Sports Skill Development
Community Resources
Arts a n d Culture
Heritage and History
Capital Improvements within the Community/Legacies
Enhancement of C y p r e s s Ski Facilities
Partnering/Building/Strengthening Relationships with Neighbours/Groups/Stakeholders
o
First Nations
o
Federal & Provincial Govemment
Youth
Seniors
People with Disabilities/Paralympics
Sustainability

Document #: 145925.

5

District of West Vancouver
2010 Olvmpic/Paraivmpic Committee General Terms of Reference

Budget
A budget starting in 2004 will be developed.

Approved by: Item 5.8

Amended by: Item 4.3

Regular Meeting of Council, October 6, 2003

Regular Meeting of Council, February 16, 2004

Document*: 14592i