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FACULTY
HANDBOOK

Capilano College
84-09

84-09

FACULTY HANDBOOK
Table of Contents

Topic

(i)

INTRODUCTION

PART 1

THE STRUCTURE OF THE COLLEGE

1-1
1-3
1-6
1-7
1-8

The Historical Setting
The College as Part of a Provincial System
The Internal Structure
Organizational Structure Chart
Governance

1-10

Institutional Traditions

PART 2

THE OPERATION OF THE COLLEGE

2-1
2-2

The Operation of the College
Budgets and Finances

PART 3

GENERAL INFORMATION - FACILITIES fi

3-1
3-1
3-2
3-2
3-2
3-3
3-3
3-3
3-4
3-4
3-5
3-5
3-5
3-5
3-5
3-6
3-6
3-7
3-7
3-8

Campuses
Public Transportation

3-8
3-8
3-8
3-9
3-8
3-9
3-9

Parking
Food Services
Media Centre
Media Production

Typing Pool
Telephones

Mail

Purchasing
Duplicating and Printing
Bookstore
Fitness Centre
Health Services

First Aid

Access to Facilities
Security of Personal Property
Publications
Room Bookings

Smoking Policy

Identification Card
College Policies and Procedures

Signing Authority
Counselling
Women's Access Centre

Release of Personnel Information
Achievement Resource Centre

84-09

Topic

PART ^

SOME PROCEDURAL INFORMATION FOR NEW INSTRUCTORS

4-1
4-1
4-1
4-2
<t-3
4-3
^-3
4-4
4-5
4-5
lt-6
t-6
4-7
4-7

In August
Textbook Ordering
Course Outline Preparation
Library Reserve Orders
Requests for Film Rentals
Requests for Preparation of Audio-Visual Materials
Requests for Multiple-copy of Handouts, etc.
Requests for Guest Lecturers
End of Term
Grade Submission
Grade Sheet
Grade Book
Change of Grade
Removal of Library Books from Reserve List
In May

PART 5

LIFE &: HEALTH RELATED BENEFITS

tt-5

5-1
5-2
5-3
5-3
5-ti.

5-4
5-^
5-4
5-4
5-6
5-6
5-7
5-7
5-7
5-7
5-8
5-9
5-9

5-12
5-12
5-1^
5-15
5-15
5-15
5-17
5-19
5-19

Introduction, Special Note
Eligibility and Commencement of Coverage
Temporary Status, Eligibility Criteria

Eligible Dependents
General Provisions
How to Join
Changes in Your Coverage
Termination of Coverage
Benefit Continuation While on Leave
Who Pays Your Claims
Timeliness of Claims
Coverage for Medical Expenses
Basic Benefit Description
Extended Health
* How to Submit a Claim
Procedures

' The Plan Pays
* Eligible Expenses
' Coordination of Benefits
' Exclusions

Description of Dental Benefits
Plan-Service-Percentage Paid

Maximums

Eligible Expenses
Exclusions
Coordination of Benefits
How to Claim

83-09

5-20 Long Term Disability
5-20 Definition of Disability
5-20 Monthly Benefit Payable and When
5-21 Benefit Offsets
5-21 Successive Periods of Disability
5-21 Rehabilitation
5-22 Termination of Employment
5-22 Maternity Benefits
5-22 Exclusions
5-23 Waiver of Premium
5-23 How to Claim
5-24 Life Insurance and Accidental Death dc Dismemberment
5-24 Amount Payable
5-24 Beneficiary
5-24 Conversion

5-24 Waiver of Premium
5-25 Accidental Death and Dismemberment
Nature of Loss/Amount Payable
5-25 Exclusions
5-26 How to Claim

PART 6 APPENDICES
6-1 Appendix A - College Board Members and Representatives
6-3 Appendix B - Mission and Goals of Capilano College
6-11 Appendix C - Site Plan for Capilano College, Lynnmour
Campus

84-09

INTRODUCTION

This the fourth in the current series of Faculty Handbooks. Although it is
intended primarily to assist in the orientation of new faculty members,
parts of it may be useful to long-time Capilano faculty because of
physical changes on the Lynnmour Campus.

This edition of the Handbook is intended to replace all earlier editions.
You are asked to discard any earlier edition that you may have.

.Several other documents should be consulted for a broader picture of the
lore and history of the College. In particular, there have been AnnualReports of activities since 1977, and EducationalJ'lan for 1983-88^ annual
financial reports, and a report on the future of the College submitted to
the Minister of Education in 1982. These and other documents are
available in the Media Centre.

It is hoped that this Handbook will prove useful to many.

* * * * -X-

(i)

PART 1
THE STRUCTURE OF THE COLLEGE

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THE HISTORICAL SETTING
Legislation in the mid 1960s enabled school districts of British Columbia
to establish community colleges and support them by local taxation.
After considerable local discussion and a referendum, Capilano College
was established as a community College to serve the school districts of
North Vancouver, West Vancouver, and Howe Sound. The referendum did
not pass on the Sunshine Coast although that school district joined the
college region in 1979-80.

The College opened its doors in West Vancouver in 1968. In 1973, after
long community debate on a choice of permanent site for the College, the
Lynnmour Campus site was acquired and what are now the B building and
C portables on the south part of the campus were constructed. In 1973
and 1974, the first two years at the new Lynnmour Campus, enrolment
increased by ^% and 52% respectively. To meet this extraordinary
increase in demand, emergency construction of portables on the north part

of the campus was completed in the summer of 1975; that fall, the
enrolment reached 3400. In 1976, the A building and the Dynamics Lab
were completed.

Throughout these years College programming was both academic
(University Transfer) and career oriented. Capilano's tradition in
Academic Studies flows out of a concern both for preparation for
university transfer and for the provision of general education at a postsecondary level for anyone interested. The College chose to develop
Career programmes which were not already available in the Lower
Mainland and establish programmes of high demand even though they
might already be in operation in other institutions of the Lower Mainland.

1976-77 saw the effective beginnings of vocational training and upgrading
courses. In addition, by 1977 Capilano had established a rented
Information Centre in the District of Squamish, which led to the
development of the current satellite presence in Squamish.

1-1

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In 1979-80, with a change of the operating funding formula for colleges
from a shared responsibility of the provincial government and school
districts to 100% funding by the Province, the Sunshine Coast School
District became a part of the Capilano College region and satellite
services were established in Sechelt. In 1979-80 the College received
authorisation to proceed with the next phase of the physical development
of the Lynnmour Campus: Construction of a multi-purpose building, now
known as the H building, was completed in 1982'and a major renovation
and upgrade of mostjof the portables and the B building: was completed in1983. The construction of a gymnasium and a theatre are parts of the
current five-year development programme, as is the construction of a

building on a new property in Squamish.

Over the years the College has continually expanded its instructional
activities retaining its original commitment to both Academic and Career
education. Vocational training, credit-free education and training (which
developed from the community service activities in the very earliest years
of the College), Adult Basic Education and special services for disabled
persons have all been introduced.

1-2,

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THE COLLEGE AS PART OF A PROVINCIAL SYSTEM
British Columbia's unique college and provincial institute's system has
evolved in stages since the early 1960s to respond to the needs of a
Province with far-flung communities in sparsely populated regions.

A study by John D. MacDonald, then President of the University of British
Columbia, entitled "Higher Education In British Columbia And A Plan For
The Future" is generally regarded as the catalyst which brought about the
establishment of colleges in British Columbia. Published in 1962, the
MacDonald Report recommended the formation of two-year colleges
based on the California model. Although MacDonald's recommendations
have not been followed precisely, the report resulted in legislation
amending the Public Schools Act to enable groups of school districts to
combine to form colleges.

The first college in British Columbia was formed by the Vancouver School
Board in 1965 and, as Vancouver Community College, it combined
Vancouver Vocational Institute, the Vancouver School of Art, and other
special education activities, with a new campus at Langara to form a
comprehensive community college.

The years from 1965 to 1971 were a period of rapid growth of the system.
The creation of nine Colleges including Capilano was followed by the
establishment of Fraser Valley college in 1974. In 1975 four more colleges
were created to serve Northeast British Columbia and Northwest British
Columbia, the East Kootenays, and Northern Vancouver Island. By this
time, all major population centres in the Province had access to a twoyear comprehensive college. To round out the picture, the government
relinquished control of most of the Provincial vocational schools which
were then melded with the colleges in their regions.

1-3

83-09

During this growth phase, several task forces and commissions were
formed to study different aspects fo the post-secondary system. The
result of these studies was the introduction of Bill 82 (The Colleges and
Provincial Institutes Act, later amended to the College and Institute Act)
in 1977, which now serves as the basic legislative framework for British
Columbia colleges.

In 1983, new legislation pertainiftg specifically to College&^and instifutes The College and Institute Amendment Act - was introduced, and several
acts affecting all institutions in the public sector were also tabled. The
long term significance of this legislative package is not yet apparent.

The legislation of 1977 brought about several important changes which
still influence the colleges. In particular, it provided for 100% provincial
funding of operating and capital expenses of colleges and institutes,

ending the initial period of college funding jointly by the provincial
government and participating school districts; in fact, some would say it
changed colleges from a community or regional orientation to "provincial"
colleges. As well, it affiliated all school districts to one or other college,
and established a mandatory internal consultative process involving
professional staff and students through a program advisory committee. It
is interesting to note that this first piece of legislation pertaining
specifically and exclusively to colleges and institutes is not yet fully
proclaimed.

The College and Institute Act recognizes two distinct types of postsecondary institution other than universities, each with a particular role
to play in a province-wide system. In his announcement of the 1977 Bill,,
the (then) Minister of Education described these roles as "colleges with
regional responsibilities and provincial institutes with specific program
responsibilities serving the Province as a whole".

1-4

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The colleges form one component of a provincial network of public postsecondary institutions including three universities, six provincial institutes
and fifteen colleges. Colleges are now influenced in their development
not only by their own governance apparatus and by public sector and
college legislation but also by the policies and practices of the Ministries
of Education and Labour.

1-5

83-09

THE INTERNAL STRUCTURE
Capilano has three major educational Divisions - Academic Studies,
Career/Vocational, and Instructional Services. Each of these Divisions
includes departments (organized by subject discipline, programme, or
service) and, in the case of Academic Studies, the departments are
regrouped into the minor divisions of Humanities, Social Sciences, and
Natural Sciences.. The^College's^business and service ^operations are.

organized into Business functions (Financial, Supplies and Services,
Facilities, Secretariat), a Personnel Services Department, Information
Services, and a Planning Department.

There are three constituent bodies in the College. The Capilano College
Faculty Association is a trade union under the Labour Code of British
Columbia and is the official collective voice of faculty members of the
College. The CEU is a trade union under the Labour Code of British

Columbia and is the official collective voice of the staff members of the
College. The Capilano College Student Union is separately incorporated
under the Societies Act of British .Columbia and is the official collective
representation of students of the College. The administrators are
sometimes recognised as a fourth internal constituent body. A few
employees are classified as Exempt from any of the constituent bodies.

The management and administration of the College is the responsibility of

the Principal who is the Chief Executive Officer of the College by law.
There is a Dean for each of the Instructional Divisions noted above and
these along with the Bursar or Chief Business Official of the College,
the Director/of Personnel Services, ^theDirector^of Planning, and the,'
Principal form what is referred to as the Management Group within the
College. In a labour relations sense, however, all persons classified as
administrators are formally recognized as management personnel.

1-6

ORGANIZATIONAL STRUCTURE

STAFF. STUDENTS AND FACULTY
Instructional

Career/

Vocational

Academic

Studies
Division

Services
Divlslon_

Division

Personnel

Department
Corporate

Registrar

Secretariat

Planning

I
•^

Department
Computer
Centre

Financial
Services

Office Of The
Bursar

Supplies &
Services

Information

Plant &

Services

Facilities

Office Of The

co
[\3

Principal

0
U3

84-09

GOVERNANCE
The Board of the College, established in conformity with the College and
Institute Act, consists of seven members appointed by the government of
the Province. These members serve as trustees of the College on behalf
of the population of the College region. The Board is responsible for
governing the College, and in that capacity it determines the policy by
which the College operates and reviews the performance of the College'
and its component parts. Traditionally, the Board meets monthly to fulfill '
its statutory responsibilities and to conduct its general business. The
meetings of the Board are open except for deliberation on personnel
matters. The faculty, staff and students have representatives named to
the College Board; these representatives have the right to speak and
receive all public documentation, but do not vote or attend closed Board
meetings.

Over the years, the College has developed a number of different methods
for internal consultation and advice to the Principal. The tradition is thatv
the Principal is required to forward internal advice to the .Board when it
pertains to policy change.

During 1983-84, the principal agencies of internal governance were: The
Instructional Board, The Physical Planning Committee and The Health and
Safety Committee. Further change to the internal governance structure

is anticipated, particularly with respect to The Principal's Advisory
Committee which, some would argue» should be converted :to The Program
Advisory Committee - a committee set out in the Colleges-and Institutes
Act.

1-8

84-09

The Principal's Advisory Comittee (PAC) has equal representation from
faculty,staff, administrators, and students. It advises the Principal on
College policy. This Committee, although not formally disbanded, did not
meet during the 1982-83 year.

The Instructional Board is made up of the Co-ordinators from all
functional areas within the three Instructional Divisions of the College, as
well as the Deans, Associate Deans, Registrar and a nominee of the

Student Union. Its primary task is to recommend on all matters related to
the educational activities of the College. It devotes a large portion of its
time and energy to the review of all new course proposals emanating from
the Instructional Departments, but it also serves as a College-wide forum
for the debate of educational policy issues. The Instructional Board meets
monthly in open session.

The Physical Planning Committee (PCC) has been established to advise on
all matters related to the planning of facilities and site, and the
utilisation of space. It has equal representation from the four (4)
constituent bodies of the College and meets monthly in open session.

The Health^ jind Safety Committee, established to comply with the
requirements of the Workers' Compensation Board, meets on a regular

basis to monitor the health of employees and students and to ensure the
safety and security of the College employees and facilities. As with all
other internal governance bodies, its meetings are open.

Although the College Board's powers and responsibilities are fixed by
statute, the style of operation of the Board is flexible, and in practice
varies with the Board composition. The internal governance bodies and
their operation are not fixed by statute and can be modified, generally
with the support of the College community; over the years, different
internal governance bodies have been more or less active in College
affairs, and the internal governance structure itself has undergone
important changes.

1-9

82-09

INSTITUTIONAL TRADITIONS
The educational philosophy of Capilano College is expressed formally in a
Mission and Goals Statement (see Appendix B). However, to appreciate
the emphases of the College's educational programming, it is important to
recognize some firmly established principles of operation related to
educational programming.

Capilano College students-a^'adults^regardless of their ages, and they
are responsible for their own choices. It is the responsibility of the
College to provide advice and counsel on request of students, but the
College insists that the educational decision-making is the personal
responsibility of the student. As an extension of this principle, the
College recognizes a responsibility to provide a curriculum of maximum
breadth of choice so that it can respond to the diversity of student goals ;
within an heterogeneous student population.

The curriculum of the College is in principle open to all students and all
students have equal status. In consequence, the College makes no formal

distinction between part-time and, full-time students and provides no
courses or services exclusively for older adults or part-time learners.
Full-time and part-time students attend the same classes, younger and

older students mix, credit and credit-free courses are available to all
applicants to the College. The College has a strong commitment to
avoiding the categorization of students by their status and recognizes an
equality of credit,, audit, and credlt-free • students. Practical

circumstances do not always permit the College to realize this vision (and,
at present, part-time students do not have equality of access to Career
programmes), but; the vision and objectiye.arie^nQ ,le;ss,,real,

1-10

82-09

Instructional Services are viewed as integral to, rather than subsidiary
adjuncts to, the instructional activities of the College. The services are
designed with all students in mind, not merely those who may be singled
out as having some personal or learning difficulty. Instructional Services
have been designed to provide, within resources available, those services
which seem particularly appropriate to Capilano College as a postsecondary institution in a community of diverse educational aspirations
and needs.

1-11

PART 2
THE OPERATION OF THE COLLEGE

83-09

THE OPERATION OF THE COLLEGE
The instructional departments, each composed of highly qualified
professional specialists, are the nucleus of the College. It is within these
departments that most curricular and pedogogical innovations originate,
and it is through departmental representatives in College-wide affairs
that these changes are integrated into the larger College programme and
system. The department is the hub about which larger systems move.

Formally, the final decisions on major educational concerns - hiring,
faculty evaluation, re-appointment, course development, duty

assignments, timetabling, allocation of operating and capital budgets - are
the responsibility of the Board, or the Principal, or a Dean, or are
prescribed by collective agreement. Functionally, however, these
decisions should result from departmental consultation to the point at
which departmental recommendations are usually accepted unless they are
set aside or deferred in whole or in part for financial restraints or other
overriding considerations.

2-1

84-09

BUDGETS AND FINANCES
The College has traditionally had a decentralized system of budget
preparation, management, and control, with a heavy emphasis on
Departmental responsibility. In addition, the general spirit has been that
the finances of the College are matters of public information.

Sources of Funding

1. Provincial Grants

For several years, the College received its primary funding through
the Provincial Councils (established in 1977) and a Ministry Standing
Committee. For 1983-84, under the provincial restraint program,
the College simply received a percentage of its total 1982-83
provincial grant.

The 1984-85 marks the first year of formula funding of the colleges
and institutes. Under this arrangement, the College's provincial
grant is determined by} a formula rather than by a series of grants
from granting agencies.

2. Tuition Fees

Students registered in credit courses and programs pay a fee which
is intended to cover part of the operating cost of the College.

3. Cost Recoverable Courses and Activities

Generally, .all programme costs (Instruction, materials and overhead):
related to the activities of Extension Programs and Services must be
borne by the students through fees.

In specific circumstances approved by the Board, some credit
activities may be offered on a cost recoverable basis.

2-2

84-09

4. Special Projects

The College, a department, or an individual College member may
undertake and have funded separately a special project that may be
instructional, research, or a related activity. The funds for such
projects are "designated" for specific projects and are managed by
the College in conformity with common business practice.

5. Other

The College generates small amounts of interest revenue, and is
legally able, and currently encouraged to, generate additional
revenues.

The Budget Preparation Process

In January, 1983 a system-wide integrated five-year strategic planning
process was introduced. Annually, the budget preparation process begins
with the revision and update to the previously approved in principle
strategic 5 - year plan. The plan incorporates annual program profile
proposals expressed in Full-Time equivalent enrolment to outline proposed
levels of educational service, facility and equipment required and
estimated College generated revenue.

The development of the plan is usually undertaken by the Management
Group, drafted by the Principal, reviewed and adopted as amended by the
Board. This document becomes the annual budget request submission to
the Ministry of Education together with the College's longer range
commitment.

2-3

84-09

The next step is the program by program reviews of proposed enrolments
and changes to previously planned enrolments, previous fiscal year audited
performance with Ministry officials resulting in an approved level of
planned enrolment. All program specific planned enrolment approved by
the Ministry of Education is funded by government grant on the basis of
the established formula.

The third step in the budget preparation processis the-determination of
the amounts and categories of funds necessary, to translate':" the planned

enrolment into reality. This step is usually undertaken, after internal
consultation, by the Management Group. Once the Revenue and
Expenditure Budget proposed to meet the negotiated level of educational
service has been authorized by the Board, budgets are allocated to the
various functional areas.

The Budget Management Process

Functional areas are responsible for the management of the resources that
they have been allocated. Different Departments have different budget
management procedures, but College policy is that budget allocations may
not over-run without previous authorization of the Administrator, who
then has the problem of offsetting the potential over-run by an under-run
in another area under his or someone else's jurisdiction. College policy
encourages the pooling and sharing of scarce financial resources and to
this extent the Management Group continuously monitors forecasts of
available resources. In the final analysis, it is the responsibility of the
Principal to ensure' that expenditures, College-wide, do not exceed
approved allocations and are used to meet planned enrolments.

2-4

84-09

The Accounting and Reporting Processes

Financial Services provides periodic expenditure statements to all
functional areas. In addition, there is a term-by-term review of actual
enrolment and other service measures against planned performance
targets.

As a public body using public funds, the College must have an annual audit
of its financial operation and reported enrolment by an external auditing
firm. Since the College's financial operations must conform to sound
management and accounting practice, the auditors are free to examine all
aspects of College operations.

It is the traditional practice of the College to be scrupulous in its
financial management affairs on the grounds that its performance in this
regard has a direct and immediate bearing on its educational and
community credibility as well as on its future financial welfare.

All financial activities contracted for by the College and its Departments
must be processed through the College's bank accounts. It is illegal for
any employee to enter into a financial commitment, accept payment, bill
a client, open or operate a separate bank account for any College business
unless this is done in accordance with procedures established by Financial
Services.

2-5

PART 3
GENERAL INFORMATION - FACILITIES & SERVICES

84-09

GENERAL INFORMATION
CAMPUSES
Lynnmour - The core campus of the College is Lynnmour, up the
hill from the Coach House Inn, at 2055 Purcell Way,
North Vancouver. (986-1911)

Squamish - The Squamish focal point is the Centre at 37827
Second Avenue. (986-3515)

Sechelt

- The Sunshine Coast focal point is the Centre on Inlet
Avenue. (987-1535).

Pemberton
Mount Currie

Whistler

- The College has and continues to offer a variety of
courses in these locations.

Other

- Other facilities are used on an "as needed" basis

throughout the College region.

PUBLIC TRANSPORTATION
There is regular bus service to the Lynnmour Campus with connections
from all parts of the North Shore and from the south side of the Second
Narrows bridge. Schedules are available at the College Information desk.

3-1

84-09

PARKING
Parking on the Lynnmour Campus is on a first-come-first-served basis.

There are reserved parking spaces for the disabled near the A, H, 3, M, R,
C-l, and C-3 buildings, and in all three major parking lots. There is no
other reserved parking except for a few people who have special permits
required by the nature of their work. Parking space is always available at
the south end of the campus in the lower part of Parking Lot #1.

Towing of cars parked illegally ons-the LynnmouryCam{3ps is-rigidly and <
uniformly enforced, for municipal, fire, and safety reasons. "No Parking"
areas throughout the campus are clearly identified. BEWARE!

Impounded vehicles may be reclaimed from Tritow at 250 Lloyd Avenue ,
North Vancouver. As the facility is unmanned, telephone 685-8181 for
directions and cost.

FOOD SERVICES
The cafeteria on the north part of the campus serves hot meals throughout
the day and in the early evening, September through April.

The cafe-theatre (B Building) on the south part of the campus provides
limited hot food and snack items; days throughout the year, and evenings
September through April. Hours of service are posted at the cafeteria and
cafe-theatre.

MEDIA CENTRE (LIBRARY)
The Media Centre publishes: a short brochure outlining,-its .full range of
services,to staff, faculty, students, and community. The Media Centre
provides 'full service .at -Lynnmoyr^ and haSirtllnTiitecI.op^fatibr^at^Sqyarciisht
and Sechelt. The hours of operation of each opecaf ing, location are listed
in the brochure.

3-2

84-09

MEDIA PRODUCTION FACILITIES
The Media Production Centre (Local 255) publishes a brochure describing
the full range of its services to faculty, staff, and the community.

These services include photo production and reproduction, audio
production and reproduction, graphics design, audio-visual productions,
and instruction on production and equipment use. The Centre's primary
objective is to support instruction.

TYPING POOL
Your work area may have access to a typing facility. If so, direct your
inquiries locally. If not, the Typing Pool offers typing service (tape and
copy) on a flrst-come basis. As the Typing Pool's equipment includes a
Word Processing unit, it is desirable to discuss your needs with them
before requesting service. Only College related assignments will be
accepted.

TELEPHONES
The College switchboard, located on the ground floor of the A building
(really the basement), is also part of the Typing Pool operation. During
the academic terms, the telephone system is open for incominfi calls
between 8:00 a.m. and 8:00 p.m., Monday through Thursday, and 8:00 a.m.

to 5:00 p.m. on Fridays. During the summer, the switchboard closes at
5:00 p.m. every day. OutRoing calls may be made at any time by first
dialing 9.

A Capilano telephone directory is published in October and February and
issued to each 'phone. Contact the switchboard at "0" to request a copy
of the directory and to confirm your listing and local.

Long distance details may be found on the inside front cover page of the
Capilano telephone directory.

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83-09

MAIL
The College mailroom which is located on the ground floor of A building is
part of the Typing Pool operation. Mail is received from the Post Office
each morning and distributed throughout the day. Outgoing mail must
reach the mailroom before 4:30 p.m. to reach the Post Office the same >
evening.

All College-related maUings; are stamped in the mailroom. In addition,
and as a courtesy, personal stamped mail'will also be'forwarded to the
Post Office.

Large mailings are monitored and processed at the least expensive rate.
If there is good reason to send a volume mailing first class, advise the
mailroom with sufficient lead time to enable their obtaining authorization
to upgrade the mailing. All large mailouts need lead time to ensure
delivery. This is particularly important for dated material.

Use of the College address for personal matters is discouraged. The
College cannot be held responsible for the mistaken opening of private
mail.,

PURCHASING
All purchasing of supplies and materials is done through the Purchasing
Department of the College (Local 342) rather than at the Departmental
level. Detailed procedures for requisitioning supplies and materials vary
from department to department. Please refer. to Administrative
Reference //1014 for further details.

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83-09

DUPLICATING AND PRINTING
The Duplicating/Print Shop is located on the ground floor of A building.
Offered are duplicating, photocopying, and limited printing services.
Please check with Duplicating/Print Shop personnel regarding your needs.
A Print Requisition (duly signed, identifying a charge or cost centre) is
required for all services.

Call Local 263 for lead times and cost schedules. Only "College use"
service is provided.

Access to most photocopy machines around the College is by "Key" only.
Coin-operated photocopy machines are intended for personal and student
use.

BOOKSTORE
The Bookstore stocks books, stationery, sundry and other items including
stamps. They will also order your favorite book. Call Local 270 for
information.

FITNESS CENTRE
The Fitness Centre located below the south parking lot offers an universal
gym, equipment room, showers, saunas and lockers. Free fitness testing is

available. Contact the Centre at Local 320.

HEALTH SERVICES
Health Services at Local 271 provide first aid, health counselling and the
services of a physician two days per weekduring the academic year.

FIRSTAID
For all emergencies - first call the College Nurse at Local 271, if there is
no answer call the switchboard dialing "O".

Emergency directions may be found on the back cover of the College
Telephone Directory.

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84-09

ACCESS TO FACILITIES
All buildings on the Lynnmour Campus are normally open every day from
7:00 a.m. to 11:00 p.m. During these "open hours", Facilities' personnel
will ensure that exterior doors to the buildings are open and that there is
access to public areas (general classrooms, lounges, offices, etc.). During

these "open hours", access to Divisional and Departmental areas (studios,
labs, offices, etc.) is the responsibility of the areas concerned.

During the months of»April through. August, some buildings are closed to
save on energy and custodial costs. The buildings are also closed on all
statutory holidays. Persons requiring access to College facilities that are
closed must make special arrangements in advance with the Facilities
Supervisor (local 309).

Although the buildings are closed at 11:00 p.m. each night, on the nights
of Sunday through Thursday those persons working in buildings at 11:00;
p.m. will be allowed to remain in the building; however, no one will be
admitted beyond 11:00 p.m. On Friday and Saturday nights, all buildings
must be vacated at 11:00 p.m.

Squamish
Each facility has its own hours. Call 986-3515.

Sechelt
Each facility has its own hours. Call 987-1535.

SECURITY OF PERSONAL PROPERTY
Given the ease of access to the facilities, faculty should take every
precaution to protect their personal property. The nature of the insurance
provided to the College assumes little, liability for the loss of personal
property.

3-6-

84-09

PUBLICATIONS
Information Services (Local 323) co-ordinates the production of all
publications of the College and its functional areas. Requests for posters,
flyers, course and programme brochures and other publications - at the
cost of the requisitioning Department - should be directed to Information
Services; advice to Departments on their publicity needs is also provided
by Information Services.

Information Services is usually working to almost impossible deadlines.
Departmental and employee co-operation in providing ample lead time is
absolutely essential.

Some continuing publications are:
The College Calendar - The annual calendar is prepared each fall and
ready for distribution around April 1 each year. Material in the College
Calendar (other than course descriptions) is public College policy.
C.C.F.A. Newsletter - A newsletter distributed periodically to faculty
members.

The Cap Courier - A student newspaper, distributed on campus every two
weeks, September through April.
The Cap Communicator - A monthly publication of C.E.U. and is
distributed to its members.
The Informer - A weekly publication of the Information Services
Department; it has a variety of information about personalities and
activities on campus. Contributions are welcome.

Programme Brochures - Are provided for each Instructional programme
and most services.

ROOM BOOKINGS
The Registrar's Office controls the booking of all College rooms. If you
have special or changed needs, please call Local 21^ between 9:00 a.m.
and 5:00 p.m. Administrative Reference Memo #1074 has the details.

3-7

84-09

SMOKING POLICY
Smoking is not permitted in classrooms, laboratories or on other parts of
the campus where persons are required to congregate. Smoking may be
permitted in corridors and offices; general smoking areas are so
identified. When in doubt, no smoking is the rule.

IDENTIFICATION CARD
Each October and February, the Registrar's Office issues ao identification;
card to each new student and new employee of the-ColIege.fi If youttl-nameA

is on Payroll's records, you should receive a card. If you don't, then ask
for one in the Registrar's Office. Your identification card is your access
to the Media Centre.

COLLEGE POLICIES AND PROCEDURES
College Policies and Procedures are found in the "Administrative
Reference Memo" book i(of ten called the "Red Book") which is distributed
to all Administrators and many co-ordinators< Its contents .include /Board1

bylaws and resolutions and general College policies.

In addition, the CCFA and the CEU ColleGtlye Agreements, the Co- ;
;

ordinators Manual, Instructional Board Policies,and the CapUano College
Calendar all contain policies, regulations, procedures and practices that
govern the daily business of the College.

SIGNING AUTHORITY
Each Department identifies the person or persons who can make financial
commitments on behalf of a Department or its members. Administrators
have signing authority for all budgets within their jurisdictions* The
Bursar, Principal, and Chairman of the Board (and'others as designated by
the Board) are the only ones: to make-financial comh-iltments on behalf ;of
the College.

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84-09

COUNSELLING
Personal counselling service is available to all college employees. Call
Local 298 for an appointment.

WOMEN'S ACCESS CENTRE
This Centre offers a variety of services for women including counselling,
testing, workshops, etc. Their facility includes an extensive library and an
Apple computer. Call Local 330 or 279 for further information.

RELEASE OF PERSONNEL INFORMATION
Personnel information on faculty is maintained in the Office of the Deans
and not in the Personnel Office. (Questions pertaining to benefits should,
however, be addressed to the Personnel Office.).

Personal information about employee will be released only after the
appropriate Dean has received an express written or verbal approval from
the employee as to the exact information to be released and to whom it is
to be released. Such a restrictive practice is not intended to effect the
College's statutory or statistical responsibilities re collective data use.

ACHIEVEMENT RESOURCE CENTRE
This centre, local 356, offers a variety of services designed to assist
students to achieve their potential. Component services of this centre are
also those intended to provide the support necessary for students with
physical disabilities to -take part in college programs. Call Local 356 for
further information or assistance.

3-9

PART 4
SOME PROCEDURAL INFORMATION FOR NEW INSTRUCTORS

83-09

SOMEPR^QCEDURALINFORMATIPNJQRJS^^^

IN AUGUST
Most new instructors first come to the College in August, as most (not all)
programmes begin in September and most (not all) instructors' contracts
begin August 1st. See the Collective Agreement for further information
on individual contracts.

If you do begin in August, your first concern will be to attend to your
courses' needs: textbook ordering, course outline preparation and

submission, Library Reserve orders, requests submitted for film rentals,
requests for preparation of audio-visual materials and printed materials,
arrangements for guest speakers, etc. These procedures are normally

completed in May, but if you are not here in time to complete them
earlier, they will be your first priority in August.

Textbook Ordering
Book order forms are available in subject area supply files. Ask your Coordinator, if you have difficulty locating these or any other forms. Check
with your Co-ordinator if you are not sure of the maximum class size to
list for each order. The form must be returned to your Co-ordinator (in
person or via her/his mailbox in the subject area). Book orders should be
submitted as soon as possible.

Course Outline Preparation
You should read through a few course outlines from your area before you
begin to prepare your own course outlines. The course outline must

include a statement (usually a list in point form) of course objectives,
required course texts, a grading profile (indicating the per cent of the
term grade assigned to each graded assignment or activity), fourth hour
activities, and a syllabus (a more or less detailed chronological listing of
reading, writing, and other assignments, including quizzes and exams)

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82-09

appropriate to the course and reflective of your particular pedagogical
concerns and techniques. Other information given in the outline should
include a clear statement of the rules and regulations you wish to
establish for Absences, Late Assignments, "I", and "N/A" grades (see the
Calendar for general information on grades) and Plagiarism. The
importance of careful preparation of your course outline is emphasized by
the fact that a Student Appeal of a term grade would normally be an
appeal based on the .failure by the instructor to follow the evaluation
pro{ile,;'grade;^ssignment,' or operational details as stated in the course
outline. For this reason, it is necessary to notify in writing all students in
the class and the Co-ordinator if any changes are made to the distributed
course outline. Copies of course outlines are kept. on file in the
Department files. Completed course outlines must be approved by the
Co-ordinator. The Co-ordinator then forwards the course outline to the
Typing Pool, whence it goes forward to the Print Shop. From there the
requested number of copies of the outline come to you. It would be wise
to have your course outlines approved before rmd-AuRUSt, to give
adequate time for processing. Ideally, the great proportion of course
outlines for September are processed in May and 3une. In fact, most are
submitted only in August so there is a heavy run on both the Typing Pool
and the Print Shop.

Library Reserve Orders
The yellow sheets which you fill out with Library Reserve orders (six
items to a page) are available in most Department supply files and also in
the Library in the "B" building. If the Library already has the material oh
hand, the Reserve Order can be filled quickly, but if any of the books are
not now in the Library, it may take up to 3 months for the books to be
ordered, received, processed, and the necessary holding records processed.,

Whenever possible, order in May at the latest for the following Fall andl
Spring terms. Unlike regular library book/tape/magazine orders, which
must have Co-ordinator approval, Reserve Book orders go directly from
you to the library. (Use one of the college message envelopes. Your area
will have an "Out Mail" basket or box.)

4-2

83-09

Requests for Film Rentals
If you decide you need a film (or two or three) for a course, you should
call "Films" in the AV Department, Local 207; a person will investigate
and let you know if the film you want will be available for the date on
which you want it. Be sure to give a second-choice date when you first

order, and be sure to give adequate identifying detail. Don't just ask for
King Lear; ask for Peter Brook's King Lear. If you are not sure which of
several productions you want to order, phone and ask when you can come

up to discuss this problem. (The answer will probably be, "Now.") Once
the film has been ordered, you should check with the staff of the AudioVisual department to be sure the necessary equipment will be available at
class time on the given date.

Requests for Preparation of Audio-Visual Materials
If you want to prepare grapho- or audio-visual materials for class use,

first check with your Co-ordinator (most areas have a sum set aside for
instructional supplies),, and then phone the Media Production Centre to
make an appointment to discuss your needs. This is an area that is
overburdened at rush periods, so leave a few weeks for the production of
the materials you want.

Requests for MuItiple-Copy of Handouts, Exams, or any other Printed

Materials
There is a form to fill out, and you should normally get that form (which
needs Co-ordinator approval) under way several weeks in advance of the

time the materials will be needed. Materials must go through three sets
of hands before returning to you in printed form: a) it must go to your
Co-ordinator for approval of the expenditure; b) it must go to the Typing
Pool for preparation; c) it must go to the Print Shop for printing and
collation (if requested) and stapling (if requested) and hole-punching (if
requested).

4-3

23-09

What to do if you haven't the time for this process, or need only a few
copies of material? Frequently you can get clerical help in your
departmental area. If your timeline is very short, and typists in your area
are already very busy, you might have to type up an exam yourself. In
that case, you may type directly onto a mlmeo master, or else type a
clear copy for the Thermofax Copier, if your area has one. (If you wish to
Thermofax, you must first get a good photocopy.) Almost any members of
the faculty or staff in your area can show you how to use a mimeograph
machine. Or, if you simply'need a few (fewer than 10) copies of a page,^
you can use the photocopier nearest to you. Remember the cost
consideration. Your area will have only limited operating expenses. It is
cheapest to sent material through the Print Shop; use of the thermocopy
machine is second cheapest; use of the mimeograph machine is third
cheapest? and photocopying is the most expensive method of print
reproduction available here. And it should be remembered that support
and clerical work is properly that of CEU members.

Request for Guest Lecturers
If you have need of one or two guest lecturers, it is best to put in these
requests in August, before the term begins. These requests (on special
forms) must be approved by the Co-ordinator and by the appropriate Dean
in advance. The honorarium for a guest lecturer is not negotiable. It is
$50 for up to three hours of class contact. Be sure to ask your guest
lecturer for his or her address, Postal Code and Social Insurance Number,
so that payment may be processed with minimum delay.

As if all the above were not enough to swamp a new faculty member
coming on faculty in August, there are other duties, and a number of
meetings to attend, in addition to the work of course preparation. There
are regular meetings (once or twice a month at set times - ask your Coordinator or office mate for the dates): a) of Departments, b) of
Divisions, c) of the Faculty Association. For the Faculty Association

4-4

82-09

meetings, every second Thursday 4:00 - 6:00 p.m. is the Meeting Block
time reserved for the Faculty Association on the week's schedule. Many
Departments and Divisions or Programmes make use of the no-class

schedule on Tuesdays, 4:00 - 6:00 p.m. (Meeting Block), for their meetings.
Besides these regular large group meetings, there are other committees,
and (in May especially, but also in August) sometimes Professional
Development group activities you may wish to attend. Finally, in most
areas, all faculty must participate in late August pre-registration duties
and early September Registration duties involving student contact, so
don't plan on simply working at home on course preparation in August.
You'll need to spend some time up at the College - in some areas, much
time.

END OF TERM (December and April and, in some cases, other months)

Grade Submission
There are two important documents you must have.ready for submission to

the Co-ordinator on a set date (usually 4 or 5 days after the end of the
exam period); you will be informed of the date several weeks before the
end of term. One of these two documents you must submit for each
section is a grade sheet; the other is a grade book.

Grade Sheet
Your final Class List (adjusted for withdrawals and additions) from the
Registrar's Office will arrive near the end of term with a cover page
giving the timeline for submission of grades, (in the Career/Vocational
Division, the timelines for submission of grades comes from the Dean's
Office, and stating that you must record the grades in this final class list
for submission to the Registrar's Office. You will record the grades,
double check them against your grade book, and sign the sheet, before
passing it along (on or before the specified date) to your Co-ordinator for
a final check against your grade book, to catch any clerical error. Your
grade book and grade sheet are inviolable; only under extraordinary

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83-09

circumstances may a grade be changed on the grade sheet, and then only
if record of the change and the reason are immediately recorded in the
grade book, and the instructor immediately notified upon her or his return
from abroad, recovery from a coma, or whatever. Co-ordinators must

also sign the grade sheet before it is released for processing by the
Registrar's Office. Deadlines for the mailing of transcripts to students
require that all grade sheets be in on time. -

Grade Book
For each section you teach you must submit a detailed grade book
congruent in its details with the evaluation profile on your course outline.
A copy of your grading profile should be stapled inside the front cover of
your grade book, or the information written there. You must sign or
initial each used page in your grade book, and sign the front cover (that
will also be initialled by the Co-ordinator, who will be double checking j
for accuracy). The grade books are all kept in your Department files, for
handy access in case of a student's appeal of his/her grade.

Change of Grade
There are usually only two reasons a faculty member would need to
change a student's grade after the end of term grade lists have been
submitted.

"I" Grade - change due to completion of incomplete work. If incomplete
work is not completed by the set date, the Registrar's Office will take
care of the grade change. "I" (Incomplete) grades are assigned under
guidelines specified by the instructor on the course outline, the "I" being
accompanied in all cases by the date by which the work must be
completed. A completed Change of Grade Form must be submitted with11
the date on the form given as the date by which the work is to be;'
completed and the grade on the "I" Grade form as the default grade should
the student not finish the work. That grade will automatically be assigned
on that date if the work has not been completed. For example: "1/15 May

4-6

83-09

1981/F" -the Registrar's Office automatically would change
that to an F on 15 May, 1981. If the work has been completed before 15
May, 1981, then the instructor of the course has the responsibility to
complete a Change of Grade form and to submit that Change of Grade
form immediately to the Registrar's Office. (Academic Division) or to the
Dean (Career/Vocational Division). Also, the instructor should revise his
or her own records and revise the grade book on file in the Departmental
office.

Other Grade Change - The occasional unusual circumstance necessitates

change of a letter grade. A clerical (arithmetic or other recording) error
is the most common of these circumstances. In such a case, the Change

of Grade form must be filled out and submitted directly to the Registrar's
Office (or, in the case of the Career/Vocational Division, to the Dean).

Removal of Library B^oksfrom Reserve Lists
The Library should be notified at the end of each term of all Reserve Lists
to be de-activated, for return to normal shelf status.

IN MAY
Professional Development group projects (via Departments, Divisions,
Faculty Association), and various Department and Division and
Programme meetings and activities are scheduled in May.

As mentioned above, May is normally the time to prepare course outlines,
submit book orders, prepare Reserve Book lists, review and add to library
holdings, etc., for use in the Fall Term the following September.

4-7

PART 5
LIFE & HEALTH RELATED BENEFITS

83-09

INTRODUCTION
This section of the FACULTY HANDBOOK outlines the benefits you may be eligible to
participate in as an employee of Capilano College.

All benefits, with the exception of Long Term Disability are provided without cost to
you. The premium required for Long Term Disability will be deducted from your salary.

The benefits outlined in this FACULTY HANDBOOK have been designed to meet your
needs, yet they will only have value for you and your family if you become familiar with
them.

This section of the FACULTY HANDBOOK does not create or confer any contractual or
other rights but is simply an outline of the benefits provided. All rights with respect to
the benefits of a member will be governed solely by the master policies issued by the
Insurance Company.

WE SUGGEST YOU READ THIS SECTION CAREFULLY AND DISCUSS IT FULLY WITH
YOUR FAMILY.
I

NOTE: As part of the settlement of your current collective agreement, the College
and CCFA signed a Letter of Agreement undertaking to review on an ongoing
basis health related benefit coverage. While that review proceeds, a
December, 1982 agreement between the parties to the eligibility of
Temporaries to benefit coverage will continue. Its detail is set out on page 53.

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83-09

ELIGIBILITY.AND COMMENCEMENT OF COVERAGE
Medical Services Plan
All Regulars may participate.
Eligible Temporaries may participate, (see later comment for eligibility criteria)
If elected, coverage will begin on the first of the month coincident with or next
following the date you are hired by the College or as determined, by the Carrier.

Extended Health
All Regulars may participate.
Eligible Temporaries may participate, (see later comment for eligibility criteria)
If elected, coverage will begin on the first of the month coincident with or next
following the date you are hired by the College.
Dental
All Regulars may participate.
Temporaries are not eligible to participate.
If elected, coverage will begin on the first of the month coinci dent with or next
following the date you are hired by the College.
If you do not elect coverage within 31 days of becoming eligible, you will be
required to submit evidence of insurability. The evidence of insurability must be
approved by the Insurance Company before coverage can begin.
If you are not actively at work on the date your coverage is due to begin, your
coverage will be effective on the first day you return to active employment.
Group Life Insurance
Accidental Death and Dismemberment One Package
Long Term Disability
All Regulars must participate.
Eligible Temporaries may participate, (see lafer comment for eligibility criteria)
Coverage commences on the first of the month coincident with or next following
the date you are hired by the College.
If you are not actively at work on the date your coverage is due to begin, your
coverage will be effective on the first day you return to active employment.

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84-09

Temporary status - eligibility criteria
Eligibility for Temporary status employees is governed by the following criteria
developed by agreement of the CCFA and College in December 1982 as an amendment to
the collective agreement:
if your appointment is of 4 months duration or longer you may participate
(those with 2 sections or more per term may be required to sign a waiver if they
don't participate)
if you do not have a 4 month appointment, but would like to obtain benefits, please
contact the Treasurer CCFA or the Bursar, who will consider exceptional
circumstance enrollments.

Temporaries who have been enrolled and wish to continue their participation pursuant to
a new Temporary offer, must contact Personnel to assure their coverages are continuous.

Eligible Dependents
The following dependents will be eligible for the Medical Services Plan of British
Columbia, Extended Health, and Dental:
Your spouse (spouse for the purpose of your employee benefits is defined as
follows):
Either an individual who is married to you by reasons of a valid religious or
civil ceremony and is not legally separated from you.
or

An individual who resides and who has resided with you for a period of not
less than one year and who has been publicly represented as your spouse.
If according to the above definitions you have had more than one spouse, spouse
shall mean the individual most recently qualified.
Your unmarried children* who are under age 22 (under age 19 for Medical Services
Plan of British Columbia) who are mainly dependent on you and living with you or
your spouse.

Your unmarried dependent children* who are in full-time attendance at a
recognized educational institute are covered provided evidence of such is provided
to the Insurance Company and they are less than age 25 and living in Canada.
Mentally or physically handicapped children* of any age are covered for Extended
Health and Dental provided they are mainly dependent on you for support.
* "Children" shall include adopted, step or foster children who qualify as dependents
under the Income Tax Act. A child is mainly dependent if the child relies principally on
you (the insured employee) for support.

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83-09

GENERAL PROVISIONS
How to Join, and Make Changes in Your Coverage

The Personnel Department has the necessary forms for you to complete. Any changes in
your coverage will be effective on the date you become eligible Xf or such change if you
are actively :at^work3on?that date. If 7914" are»nQf actively at^work on that.date, your
change will become effective when you return to work. If you add a dependent within 31
days of acquiring such a dependent, coverage is effective immediately. If your request
for dependent coverage is filed later than one month from the date of eligibility, the
effective date of coverage will be determined by the Insurance Company.

Termination of Coverage

Life Insurance ceases 31 days following the end of the month in which termination of
employment occurs or at age 65, whichever occurs earliest.

Accidental Death and Dlsmemberment, Dental, Extended Health and Medica! Services
Plan terminafe- at the end of the month in which employment terminates.

Long Term Disability ceases at age 65 or the date employment terminates, whichever
occurs earliest.

Benefit Continuation While on Leave

Parental Leave

If you are on parental leave and elect to maintain coverage f(3N<Medlcal Services Plan,
Extended Health, Dental, Group Life Insurance and Accidental Death and
Dismemberment, the College will pay the premium for these coverages. This provision
applies for a maximum period of Parental leave as set out in the collective agreement.

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84-09

Leave Without Pay

Employees granted leave without pay who have been participating in benefit coverages
must, prior to the commencement of their absence, contact the Bursar to determine

their liability to maintain such coverages during their leave.

Leave With Pay

All benefits that you were participating in prior to commencement of your leave will
continue. During your leave deductions will continue to be taken from your salary.
Please note that benefits which are salary related, e.g. pension, LTD; will change in level
of coverage depending on the level of your salary for the duration of your leave with pay.

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84-09

Disability Leave

If you qualify for LTD, further premiums for this benefit will be waived for the duration
of your qualification. The College will continue to pay all other benefit premiums, and
will apply for a waiver of your Group Life Insurance premium after 6 months of your
disability. Such will not change the effectiveness of your coverage.

Once you have qualified-to receive income under^bur Long; ?TeirmDisabiti-ty you will not
be required to contribute ^tG the College; Tension PlSn during the;:period of your disability.
Your years of Pensionable Service will, however, continue to accrue during your
disability.

Who Pays Your Claims?

Benefit Claims Paid By
Life Insurance
Accidental Death & Dismemberment Canada Life Assurance Co.

Long Term Disability
Extended Health
Dental

Medical Services Plan Medical Services Plan of
British Columbia

Timeliness of Claims

Extended Health and Dental claims must be made "within 180 days after the end of the
calendar year with respect to which the change was incurred or the service performed."

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COVERAGE FOR MEDICAL EXPENSES
Benefit Description

If you or members of your family require care from your doctor or are hospitalized you
will be covered (provided you have applied) by the following programs:

Medical Services Plan of B.C.
(your doctor bills)

Extended Health
(most of your incurred expenses over and above what is paid by Medical
Services Plan)

Details of Extended Health

This plan provides you with coverage such as semi-private and private hospital
accommodation, the cost of prescribed drugs and many other eligible expenses.

How to Submit A Claim

Claim forms are available from the Personnel Department.

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84-09

Claims should be submitted as soon as you have accumulated eligible receipts in excess
of the deductible and a reasonable reimbursement is due to you. Further claims should
be forward approximately every 90 days.

Procedures

1. When you or any of your eligible dependents have accumulated eligible expenses In
excess of ;tHe required deductible,' obtain a form from the Personnel Department.

2. Separate all expenses for each person - claim total drug charges independently
from other expenses.

3. Additional information is required on certain receipts, for example:

a) Prescription Drugs

the name of the drug, prescription
number and physician's name

b) Hospitalizatlon

the date of admission, date of discharge
and daily room rate

c) Practitioner's Service

such as chiropractor, speech therapist,
etc., the date of each treatment and

the amount charged per treatment;
d) Ambulance

the origin of the call arid the subsequent
destination

e) Registered Nurse

a letter from the physician stating
such services are necessary

f) Orthopedic Shoes

a letter from the orthopedic surgeon

g) Out of Province/

If you require emergency treatment
while you are outside of British
Columbia, you will most likely have
to pay the doctor or hospital immediately.
Usually hospital expenses incurred
in Canada are handled directly through
the various hospital plans,

Out of Country Claims

^1

5-8<..

84-09

Yoiir receipts for hospital and doctors
expenses should be sent to Medical services
Plan of British Columbia as soon as possible
for processing. When they are returned they
should then be submitted to Canada Life so
that they may process the remainder of the
expenses under the Extended Health Plan.
4. Complete each section of the claim form.

5. Attach your receipts to the claim form and forward the form and receipts to
Canada Life. Canada Life will return your receipts to you as you will have to claim
through Pharmacare* for drug expenses totalling more than $175.00 for you or your
dependents in a calendar year.

*A brochure outlining Pharmacare benefits is available through the Personnel
Department. Information on claiming Pharmacare expenses may be obtained from your
local pharmacist.

The Plan Pays

After a $25.00 deductible per family per year the plan will pay to the insured 80% of the
incurred expenses up to $1,000.00 per calendar year. If in a calendar year you incur
expenses in excess of $1,000.00, you will be reimbursed at 100% for expenses in excess of
$1,000.00. Some covered expenses have limits so we suggest you check each item that is
of concern to you before you incur expenses.

Eligible Expenses

Prescription Drugs Charges for drugs, serums, and vaccines
prescribed by a physician, surgeon or dentist.
Charges for administering these drugs are not
covered. Patent &: Propriety medicines, anti-

obesity, anti-smoking and dietary supplements
are not covered.

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83-09

Registered Nurse

Charges incurred in your home for the services
of a registered nurse or nursing assistant
(R.N.A.) (other than a resident of your house)
up to a maximum of $5,000 incurred during any
three consecutive calendar years prior to age
65.

Out-Patient Care

Charges for services furnished by a licensed
hospital and supplies prescribed by a physician
or surgeon while not confined to hospital.

Ambulance

Charges for licensed ambulance services or
other emergency services when used for
transportation from the place where the injury
or disease is suffered to the nearest hospital
where adequate treatment is provided.
Coverage is also provided if transportation is
needed between hospitals and from the
hospital to home.
If transportation is not provided by a licensed
ambulance service, charges for the fare of one
attendant to accompany the insured is
covered.

Prosthesis

Charges for prosthetic devices approved by the
Insurance Company including, following a
rnastectomy, two surgical brassieres per
calendar year and an initial breast prosthesis
plus a replacement every two calendar years.

Braces/Crutches

Purchase of braces and crutches.

Artificial Eyes/Limbs

Purchase of artificial limbs or eyes.

Equipment Purchase/Rental

Rental of or, at the Insurance Company's
option, the purchase of a wheelchair, hospitaltype bed or other approved durable equipment
for temporary therapeutic use.,

Oxygen & Blood ^

Oxygen and blood serum.

Orthopedic Shoes/Stockings

Orthopedic shoes prescribed by a podiatrist or
physician up to a maximum of one pair per
calendar year.

Two pairs of surgical stockings per calendar
year.

5-10

83-09

Accidental Dental

Charges by a licensed dentist for treatment of
injuries to natural teeth and replacement of
natural teeth up to a maximum of $500.00 for
each insured person. Treatment must be

received within 365 days of the accident. If
treatment is not to begin until 90 days after
the accident, a treatment plan must be filed
with the Insurance Company within 90 days of
the accident.

Charges for diagnostic tests,

Diagnostic X-rays

radium

treatments and X-ray examinations.

Physiotherapy

Charges for the services of a physiotherapist
who does not reside with you.

Speech Therapist

Charges for the services of a speech therapist
up to a maximum of $200.00 per calendar year
for each insured person.

Psychologist

Charges for the services of a legally licensed
psychologist up to a maximum of $200.00 per
calendar year for each insured person.

Naturopath, Masseur*

Charges for the services of a legally licensed
practioner including lab tests and x-rays to a
maximum of $200.00 per insured Individual per

Christian Science Practioner

year.

Chiropractor, Osteopath
Chiropodists, Podiatrists

*Masseur treatments are covered only if

recommended and approved by a physician.
Charges for the difference between the public
ward allowance under the B.C. Hospital Plan

Hospital

and the semi-private or the private room

charges including the hospital coinsurance
charge.

If you or your dependent become injured or ill
while travelling outside of British Columbia,
you will be covered on a reasonable and
customary basis for hospital expenses, as well
as for services and supplies provided by the
hospital. Diagnosis and treatment by a
licensed physician or surgeon is also a covered

Out of Province/
Out of Country

expense.

5-11

84-09

Hearing Aids

Charges for hearing aids prescribed by a
legally licensed otolaryngologist up to a
maximum of $300.00 for one instrument per
insured person in each period of four
consecutive calendar years.

Coordination of Benefits

If you a|"e peUgible^f or'ben6fits'i:as/outlined "above, throygb'another insurance policy, the
Insurance Company will have the right to reduce the amount payable to you through this
policy to ensure that the total amount payable under all insurance policies are not more
than 100% of the charges incurred by the insured person.

Two Coverages - How To Claim

Employees are reminded that they should claim against a second coverage in
circumstances where the first policy doesn't fully pay all incurred costs, as follows:

Claim relates to:

1st claim afiainst;

2nd claim against:

- Capilano College employee

Capilano coverage

Spouse's coverage

- Spouse of Capilano employee

Spouse's coverage

Capilano coverage

- Child of male Capilano

Capilano coverage

Spouse's (mother's)

employee
- Child of female Capilano
employee

coverage

Spouse's (father's);
coverage

5-12,

Capilano coverage

84-09

Exclusions

Charges shall not include any charges incurred directly for or as a result of:

a) Any cause which entitles you to apply for and receive Indemnity or compensation
under any Workers' Compensation Act.

b) Intentionally self-inflicted injury while sane or insane.
c) War, insurrection or hostilities of any kind, whether or not you were actually
participating therein.
d) Participating in any riot or civil commotion.
e) Bodily injury sustained as a result of committing or attempting to commit a
criminal offence.

f) Cosmetic surgery.
g) An examination by, or the services of, a physician or surgeon, if required solely for
the use of a third party.
h) Anti-obesity treatments including drugs, proteins and dietary or food supplements,
whether or not prescribed for a medical reason.

5-13

83-09

DESCRIPTION OF DENTAL BENEFITS
The dental benefits outlined have been designed to assist you in paying for the cost of
regular dental care. We hope our dental plan will encourge you and your family to avail
yourselves of the services of modern dentistry.

Your dental plan will cover all necessary services for the care and maintenance of teeth
including all necessary procedures to restore teeth to natural or normal functions. Also
included are those-services, required for major i reconstruction, of teeth that have
deteriorated,"replacement of teeth that are missing, and orthodontia.,

Reimbursement is in accordance with the current fee schedule used by the College of
Dental Surgeons of British Columbia and the Dental Mechanics Fee Schedule. If you are
planning dental work which will exceed $300.00, we urge you to have your dentist send
the estimate to the Insurance Company in advance of the work being completed so that
you will know exactly what the Insurance Company will pay and what you will be required
to pay.

5-1^

83-09

PLAN

SERVICE

A

Basic Preventative Dentistry

80%

B

Crowns, Bridges, Dentures

50%

c

Orthodontia

50%

Maximums

The annual maximum for Plan A and B combined is $1,000.00 per insured individual.

The lifetime maximum per eligible insured individual on orthodontia is $850.00. This
benefit is available for dependent children only.

Eligible Expenses

Plan A - 80% Paid
Examinations

1. Standard oral examinations— (checking teeth
only) once every six months. Complete
examinations and diagnosis (checking entire
mouth structure) are limited to one per
general practioner and one per specialist in a
lifetime.

Diagnostic

2. X-rays as required but not more than 13 films
per year. Full mouth x-rays once in a three
year period.

Preventive Therapy

3. Scaling, cleaning and fluoride limited to two
per year.

Pit & Fissure

4. Pit and fissure sealants as required.

Space Maintainers

5. Space Maintainers - when placed primarily to
maintain space and not for orthodontic
purposes.

5-15

83-09

Restorative Dentistry

6,: All the necessary procedures 'to restore the

natural teeth to normal function incuding
amalgams, tooth coloured restorations and
stainless steel crowns.

Inlays and Onlays - for repair of badly broken
down teeth when other than gold cannot be
used. Only three surfaces or more are
covered.

Gold Foil - for repair only to an existing
restoration.

Prosthetic Repairs - all necessary procedures
required to repair or reline fixed or removable
appliances including removal of inlays, crowns
and fixed bridgework.
Root Canals

7. Necessary procedures for treatment of

pulpally Involved teeth. Therapy in a non vital
tooth will be limited to pulpotomy.
Periodontics

8. Procedures necessary for the treatment of the
soft tissue and bone surrounding and supporting
the teeth.

OralJSurgery;

9. Extractions and other surgical procedures
Including pre and post operative care.

Plan B - 50% Paid
Crowns/Bridges

1. a) Crowns - for rebuilding natural teeth
where other restorative material cannot
be used satisfactorily.
b) *Fixed and removable prosthetics to
replace missing teeth.

Prosthetics

2. a) *Full upper and/or lower dentures.
b) *Partial dentures.

5-16

83-09

•"•Charges for replacement of an existing partial or

full removable denture or fixed bridgework, or the
.addition of teeth to an existing partial removable
denture or to bridgework to replace extracted
natural teeth, will only be paid if evidence
satisfactory to the Insurance Company is presented
that:
i) the replacement or addition of teeth is
required to replace one or more additional
natural teeth extracted after the existing
denture or bridgework was installed and while
the insured person is covered under this plan,
or

ii) the existing denture or bridgework was
installed at least five years prior to its
replacement and the existing denture or
bridgework cannot be made serviceable, or
iii) the existing denture or bridgework is replaced
by an equivalent denture or bridgework.
Plan C - 50% Paid
Orthodontia

Charges incurred with respect to your dependent
children and covering all necessary dental treatment
which has as its objective the correction of
maloccluslon of the teeth. Before commencing
treatment, a complete treatment plan must be

submitted to the Insurance Company for approval.
Exclusions
Payment will not be made with respect to any charges incurred directly for or resulting
from:

a) Any cause which entitles you to apply for and receive indemnity or compensation
under any Workers' Compensation Act.

5-17

83-09

b) Intentionally self-inflicted injury while sane or insane.
c) War, insurrection or hostilities of any kind, whether or not you were actually
participating therein.
d) Participating In any riot or civil commotion.
e) Bodily injury sustained as a result of committing or attempting to commit a
criminal offence.

{)., Any Group or Pollcyholder-sppnsored dental care.oc treatment.

§y Ariyjdenfal Care ^op<treatrnent iorlwhteh you ^r^nof legally obliged to pay*
h) Any dental care or treatment which is principally for cosmetic purposes.
i) Broken appointments or completion of claims forms.
j) Any periodontic or endodontic treatment commencing prior to the date on which
you became insured.

k), Replacement of nriislaid, lost or stolen appliances.
1) Any crowns, bridges or dentures for which impressions were made prior to the date
on which you became insured with Capilano College.
m) Any orthodontic expenses which were incurred prior to the date on which you
became insured with Capilano College.
n) Services provided under any government plan.

5-18

84-09

How to Claim

1. Obtain a Canada Life claim form from the Personnel Department.
2. Take the claim form to the Dentist and have the Dentist complete Part 1.
3. You complete Parts 2 and 3.
4. If you pay the Dentist, then the Insurance Company will send a cheque to you.
5. If you make arrangements with the dentist and want the Insurance Company to pay
the dentist, please sign the portion of the claim form in Part 1 regarding
assignment.
6. Sign the form - Part 1.

7. Make sure the claim form is sent to Canada Life at the address listed on the claim
form.

Coordination of Benefits

If you are eligible for benefits as outlined above through another insurance policy, the
Insurance Company will have the right to reduce the amount payable to you through this
policy to ensure that the total amount payable under all insurance policies is not more
than 100% of the charges incurred by the insured person. In all circumstances, the
amount of recovery will be limited to approved fee schedules.

Two Coverages - How To Claim

Employees are reminded that they should claim against a second coverage in
circumstances where the first policy doesn't fully pay all incurred cost, as follows:

Claim relates to: 1st claim against: 2nd claim against:

- Capilano College employee Capilano coverage Spouse's coverage
- Spouse of Capilano employee Spouse's coverage Capilano coverage
- Child of male Capilano Capilano coverage Spouse's (mother's)
employee

coverage

- Child of female Capilano Spouse's (father's) Capilano coverage
employee coverage

5-19

83-09

LONG TERM DISABILITY
Long Term Disability Benefit

Your Long Term Disability Plan was designed to provide you with income in the event
you should suffer from a serious non-occupational illness or injury which prevents you
from working. The College will pay your salary for the first 30 continuous calendar days
and then you will receive income from the Insurance Company if you qualify.

If your LTD claim is rejected, a further 30 teaching ;or. contact day, period - once in a
lifetime, will be coyered by paid, sick leave. •:

Definition of Disability

Your complete inability to perform any and every duty pertaining to your job due to
injury, disease, or pregnancy disorder. This definition remains in effect for the first
twenty-four months of your disability. After you have received disability income under
this plan for twenty-four months, the definition of disability changes and you must be
completely unable due to injury, disease, pregnancy or mental disorder to do any job for
which you are reasonably fitted by education, training or experience. The Insurance
Company will require evidence of disability. In assessing if disability is established, the
Insurance Company bases their judgement on medical evidence proving you cannot
perform your job as such as defined by our collective agreement, e.g. your job description
as therein set out.

Monthly Benefit Payable and When

If your application for Long Term Disability is approved by the Insurance Company you
will be eligible to receive 66.7% of your pre-disability monthly income to a maximum of
$2,500.00 per month. The benefit will be payable after the waiting period of 30 days.
This benefit is tax free as you are paying 100% of the premium. Benefits will be paid as
long as you remain disabled butinot beyond age 65. Payments are made in arrears.

5-20

84-09

Benefit Offsets

The disability benefit that you are eligible to receive from the Insurance Company will
be offset by income you may be eligible to receive from any other source such as
Workers' Compensation, Canada Pension Plan, etc. Personal insurance policies are not

included as other income.

Successive Periods of Disability - In the Event You Recover and Return to Work

Successive periods of disability separated by less than six months of full-time work shall
be considered one continuous period of disability and you will not have to wait a further
thirty days for benefits to begin. However, if the subsequent period of disability is due
to a different and unrelated cause and you have been at work for at least one full day, it
will be considered a new disability.

Rehabilitation
With the consent of the Insurance Company you may engage in rehabilitative
employment. Each rehabilitative situation is handled on its own merit. In such case your
monthly disability income will be reduced by either:
;

a) 50% of your net rehabilitative earning, or
b) the extent necessary so that you will not receive in total more than 10096 of your
pre-disability net income, whichever results in the lesser amount of Disability
Income Benefit payable to you.

You may not be on rehabilitative employment for more than 24 months.

Rehabilitative employment with the College needs College authorization.

5-21

84-09

Termination of Employment or the Contract

In the event of termination of insurance because of termination of employment or
cancellation of the plan, Long Term Disability benefits already being paid will continue
to be paid until death, recovery or age 65, whichever occurs first, providing you are
totally and permanently disabled.

Maternity Benefits1

If you are unable to work because of a disability due to pregnancy, (providing you
maintain coverage) benefits will be payable except:

a) any period of pregnancy leave taken by the individual pursuant to Provincial or
Federal statute or pursuant to a mutual agreement between the individual and the
Pollcyholder, or

b) any period the Pollcyholder may require the individual to take pregnancy leave
pursuant to' Provincial or Federal statute, or

c) during any period for which you are paid Unemployment Insurance maternity
benefits.

The number of days of continuous disability referred to in the provisions entitled
Disability Income Benefit, Waiver of Premiums, Rehabilitation and Claims will not
include the period while an individual is on a pregnancy leave of absence.

Exclusions

1. Benefits will not be paid if^youare!,inot under; the continuous car&, of a legally
qualified physician or surgeon. In the -case of disability due to- mental illness, you
must be under the care of a specialist in psychiatry.
2. No amount of Disability Income Benefit will be payable for any period of disability
due to pregnancy during which you are on pregnancy leave of absence.

5-22

83-09

3. No amount of Disability Income Benefit will be payable under this policy for
disability directly or indirectly due to or resulting from any one or more of

a) intentionally self-inflicted injury while sane or insane,
b) war, insurrection or hostilities of any kind, whether or not the individual was
actually participating therein,
c) participating in any riot or civil commotion,
d) committing or attempting to commit a criminal offence.

Waiver of Premium

Premiums will be waived for any period during which you are receiving benefits.

How to Submit a Claim

If you are disabled and your disability meets the criteria outlined in the definition of
disability and you anticipate your disability will continue for longer than thirty days,
obtain the necessary claim forms from the Personnel Department. Claim forms must be
completed in full and submitted to the Insurance Company via the Personnel Department
as soon as possible. TIME IS OF THE ESSENCE as the Insurance Company may reject
claims submitted after 120 days from the date disability commences.

Employees may request interim financial assistance for the period between sick leave
and commencement of Long Term Disability. Please refer to Administration Reference
Memo 1106 "Longterm Disability, Interim Financing".

If you know that your disability will exceed thirty days, please have all your claim forms
completed immediately so that Long Term Disability benefits can be in on time.

5-23

83-09

LIFE INSURANCE AND ACCIDENTAL DEATH &: DISMEMBERMENT BENEFITS
Amount Payable to Your Beneficiary - In the Event of Your Death

In the event of your death from any cause while insured under the College's Group
Insurance policy your designated beneficiary will receive an amount equal to:

$55,000 ilLyou are ^placed on st@p$^l thiroUgh 6^
$70,000 if y6irare'placed on stepS 7 tltfough 13»
Beneficiary

You name your own beneficiary on your Enrollment Form. If you desire to change your
beneficiary, you may do so by completing the necessary form which may be obtained
from the Personnel Department.

Conversion to an Individual Policy - In the event Your Life Insurance Through the College
Terminates

If your Life InsuranceUs,terminated while the: College Group Pblicy is in force, your Life
Insurance ^ill cease 31 days following the'end of the month' In which you terminate
employment. During the 31 day period you will be able to purchase an individual life
insurance policy without a medical examination at the regular rates charged by the
Insurance Company. Further details on the type of policy available can be obtained
through the Personnel Department.

Waiver of Premium - In the event of Disability

If you are, unable; to work because you have befeome disabled and you are <less than age 65
you may be eligible to have your lif e'insurance continue 4n force wl.thoat, any further
premium requirement by you or the College. In order to qualify, your disability must
have existed for a period of not less than six months, the application must be approved
and you must remain totally and permanently disabled.

5-24-

83-09

Accidental Death and Dismemberment

Employees insured under this plan are covered for those losses set out below provided
such loss is caused solely by an accident and occurs within 365 days of that accident. In
each case the Insurance Company will pay to you (or to your beneficiary should the loss
be of your life) the amount set out.

NATURE OF LOSS

AMOUNT PAYABLE

Life

$55,000 if you are placed on steps 1 through 6
$70,000 if you are placed on steps 7 through 13
These amounts are known as the Principal Sum

The sight of both eyes

The Principal Sum

Either both hands or both feet

The Principal Sum

One hand and one foot

The Principal Sum

The loss of one hand, one foot

Half the Principal Sum

or the sight of one eye
Both the thumb and index

Quarter of the Principal Sum

finger of one hand

"Loss" means with regard to a hand or foot, severance at or above the wrist joint or ankle

joint; with regard to a thumb and index finger, severance, at;,or above the
metacarpophalangeal joints; and with regard to an eye, the total and irrecoverable loss of
sight. The aggregate amount payable for any one accident under this provision in respect
of all losses suffered by an individual shall not exceed the principal sum.

Exclusions

1. Intentionally self-inflicted injuries, or suicide, while sane or insane.
2. Declared or undeclared war or any act thereof.

5-25

83-09

3. Accident occurring while serving on full-time active duty In the Armed Forces of
any country or international authority.
4. Illness, disease, pregnancy, childbirth, miscarriage, bodily infirmity or any bacterial
infection other than bacterial infection occurring in consequence of an accidental
cut or wound.

5. Travel or flight in any vehicle or device for aerial navigation, including boarding or
alighting therefrom,
a)/ while being used for any test or experimental purpose,? or
b)( while tHe^Insuir6d is operating, learning ;to operate orrservingASs;a member of
the crew thereof, or
c) while being operated by or for or under the direction of any military
authority, other than transport-type aircraft operated by the Ministry of
Transport or similar air transport service of any other country, or
d)^ any such aircraft or device which is owned or leased by or on behalf of the
College,

How to Make a Claim

The Personnel Department has the necessary forms and would be pleased to be of
assistance to the person making the claim.

5-26

PART 6
APPENDICES

83-09

APPENDIX B
1. MISSION STATEMENT
The mission of Capilano College is to provide a broad range of postsecondary educational opportunities of consistently high quality in
response to a continually changing array of educational needs
identified in the region served by the College. Pursuit of this
mission requires full collaboration with other agencies within and
beyond the College region. This mission has twoi complejneritar'y
emphases: the aspirations of the individual, and the social'lartd
economic needs of the College region, the province, and 'Canadian
society.

••;u-, rr

2. GOALS
a. To provide a comprehensive curriculum including instructional
programs:

"r1'1^

^

i. which respond to vocational (basic and upgrad^ng^.(ie,eds,
and
ii. which respond to university transfer needs, and
iii. which respond to career training needs, and
iv. which respond to contemporary general education, and
v. which prepare adults for post-secondary educational
opportunity, and
vi. which are identifiable post-secondary educational
services sought by members of the College region.
b. To provide developmental programs and services necessary to
permit students to benefit from instructional programs
designed for an heterogeneous student population.
c. To provide a variety of delivery systems for learning,
compatible with the diversity of the student population.
However, distance education delivery systems will not be a
significant emphasis of the College.

6-3

83-09

d. To maintain a system of internal governance which ensures the
participation of representatives of students, faculty, staff and
administrators in the consultative processes, while respecting
the legal responsibilities of the Board.
e. To provide for students the human resources, the physical
settings, and the climate for learning that will encourage them

to achieve their highest possible ley els Of achievement
{.< To tsncourage an institutional climate cdrtflucive to eciucational^
:;-••' .•'•^'i,.."^ r>r ;1,'./",?>' '1';'./ ' 1 !

change as warranted by the post-secondary educational needs
oi; residents of the College region.
g. To pian, systemciticaUy, to evaluate on a continuing basis all
the activities of the College, and to develop and Improve the

' •,"r''i ij »c:^ -.' i'-iYO,:;;-) -i ^•'!' • './;;.-:;,i''" •:

curriculum and support services as required.
,,„ ..h.. To, make the activities and services of the College open and

accessible to potential students of the region by removing, ,
wherever possible, educationally unwarranted conditions of

i-r. ':•«-•;>:'."-!; b • •- '^n'-' ~ 1I"~~'-'/'.^"7;'

, ^ admission. .

„ -, ^,^i^, To serve all areas ,of the College region equitably, and more

to maintain an effective presence in Howe Sound,

T ;' "C? /. ^'•^','\ ^•i''^1'^;T:'r'7'—~--''? ! ~7t->^~'~7:""'^-~~^ ~-' '~~~~-'.~'^

. .^^^. ,.,., and, pp the Sunshine Coast.

jc. -:.h ;.l? 3,, T'o;-'lcol,^al:>ot"^te Wthl.Ptl1er agencies, within and beyond the
v''-'u'2j^-.:!:GP^e8e.^e§w^1 ^e provislo" of additional educational,
is.! £-'!£-;•.;,• socwl^, cultural and recreational services desired and supported
4'',r;w c.1 :n ; by.pepple,Qf:1:he College region.
., .,„-, ^,,,ik. "To utilize the resources of the College in such a way as to
t •• ••l

;-o'1 -.'^ :.•: balance ,;^he^,,pur^it;Aof the range' of College goals in .fan N

educationally an^l fiscally responsible manner.

:fe.. -CURRICULUM PRIORITIES
'n-.i.rKThe College canroot gqeirantee the provision of all courses, programs

; .and; activities that may be requested by adult members of its region;
,;, ..accordingly, , it .will ,use. the following criteria in determining,

modify i,ng, and updating Its c-urriculum:

6-4

83-09

the College will maintain courses, programs and activities
which are of consistently high educational quality
the College will give priority to courses, programs and
activities which most appropriately reflect the interests and
needs of the region and of communities within the region
the College will provide courses, programs and activities which
n ''

best utilize the financial, physical, and personnel resources of

the College
the College will give special emphasis to courses, programs
and activities which grow out of the Canadian context
'•'..' -••• . '•• .:^:;,. <1 ;?^

the College will offer courses, programs arid activities which
collectively form a comprehensive curriculum'
^ -1 • • , ~ • •• ; i ,- '"--S ^ , '>•

credit courses on a wholly or partially cost recovery basis may
!

,•)'..-,

^..

be authorized by resolution 6JE the Boaft, where circumstances
warrant, to enhance the; Colllege^s ability to i-espond to
.": • ^ ! )•' '•"i,.';i;9-<..

community demand. ' •

The College recognizes the contintfing need toreime and improve its
•^/.t ->^ ^.-^_

offerings, to delete offerings which no longer respond to needs of
students, and to add more suitable courses, progi-ams, and activities
at appropriate times. The College also recbgrii2^$'the need to limit

the range of its offerings for tKe pUrp6se of rrtiin!taining quality of
education in preference to extending Its Offerings at the risk of
diluting the quality of its courses, programs' and M(ftivities; it further
recognizes that it may not always be p'6ssifc^te to 6ffer programs that
meet all the lower year requirements of all l:he institutions to which
students may later wish to transfer,' and that the College must
ensure that space is reserved in''Vbca'tionaT programs for nonsponsored applicants from the region.' ' : *-;-..".

The Board authorizes the PrirtGlpal.yto-d&vel6psuit'sible procedures
for the modification and develb^nliian1: -of S the Curriculum in
conformity with this mission, th'ese goals, thisse policies; however
the Board reserves to itself -th6 ratification ot^cburses,- programs,
and activities recommended by the Prindpal to ehsUre that they are

6-5

83-09

compatible with financial and statutory constraints and the mission
and goals of the College.

As a result, it is the practice of the College to review its allocation of
resources on a continuing basis, and to reallocate resources as required to
meet its mission, goals and objectives.
.'i. '•''; .f.;'^ -*),.':i'.:'"'. ;; •:

4X' . EDUCXtTO^L'ACCESS^
•?;'"./—' ^"'^f:K'^,-V :,"- ';;.-•.•',:

ri jt;.^ ;^!>^;;u'"n^;:1 L.'n...?^' :^;i:.,i.';' ^. .. ..... .-„ .,..!.,. _.. ..<

It is the policy of thfe College to provide <eqtiat 'educational

<u;',-:^;"I.I;-^,,>^'^;fJ^^',.;^'

...

:^

.

~

„'..,.-;,

opportunities for all students and ^otisntial ^students in our

t-'W.~ ;,< ; ': 'T^'.r.y' ,'f:-] v :.;_.,! :":-,}_.'••! .',,.. .. .„.

community regardless of age, sex, ethhic origin, arid mental or
). This policy is made explicit in the context of

:'.l~c-:K'-r_l<.',^-\,^-;^^-r,,.^;'" "V"' -\ ^'--;_.-'

ions in society as they affect our community and the
.,'-'.!'"'• 3::'!~.t .'^•i **?;':. ;!;/. •.', • • •

potential leadership role of the College in our commynity.
q/''-;,..

' ^r;:)(;.^Tec?n/U'e^rsoursoclet^ ^as 8lven more attention to awareness ,
. , ^and understanding; of the i special problems^of disadvantaged and
potentially disadvarttaged groups a^ evidenced,;;: for instanee, by
activities associated with the Year of the Handicapped, the Year of
r,iA-, , the Child and International Women's Day. Nevertheless, as a

~- •'•"->.-."•••• .'• .'a.': K "..•3."'"C :;;• ^,ir<:'r,'.

^.;. ^ i ^^-^ culture, vv;e have a long way to go before our ideas become practice.
'is;'-'!» >*^^ ^lroa^nc?n?e °^ assuPrlPt^ons> expectations, habits, behaviours and
;:.^cY;;<; ^ a^tj'°^; <::,ontlJrlue to , ^avour sorne and perpetuate inequities for

others. At the same time recent changes in our society have made
the problem more complex: for instance, the electronic revolution ^
re:;.

iprpyides both .new opportunities (e.g. in technology to <assist thert

f;, ^handicapped) and potential^; barriers (e.g. Jn ?,someApindustrles,^by^
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^ ,; dis^r;qppctiopately making obsolete jobs traditionally held by women,%
;o 3, K, : .•:•• <and rein^or^ng ^valuss associated with' "male11 eKpertise), Changing^
,..,... ^.^ iponcUtions j." pur community have resulted in a dramatic increase in

:,,, , , the nuirihers and variety of ethnic groups in our student body. This
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creates the need for more immediate and deeper inter-cultural
understanding and tolerance if our student body is to continue to be
conflict-free and our educational ideals are toibe hor^oured.!

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83-09

While recognizing that our College has in many ways taken a
leadership role in the area of equal opportunities in education for
the disadvantaged and potentially disadvantaged in terms of
curriculum content (e.g. courses in ethnic relations,
underdevelopment, women's studies, labou.r studies, alternative

career-training, special needs, programmes for native students); and
sometimes in terms of hiring and Institutional practices (e.g. the
1983 Objectives of the Career Division; r^gar^ing women and the
handicapped); in terms of professiohaf develbpmSiTt: (e.g. the
' activities of the Committee for, International Education); and in
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terms :of classroom sensitivity (e.g. our long standing recognition of
the needs of mature students), ..this policy recognizes the need to
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increase awarepess throughput the institution, to broaden practices,
^:'. . .!<£f'l I, •);,-• ;•/•;;,

and to strengthen our leadership role in p.fpviding equal educational
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opportunities for all students regardless of age," se'x,'ethnic origin
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and mental or physical handicap.

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To this end and with the expectation of impYovfng, initiating and
broadening institutional change, the College endorses'the following
principles and guidelines: ' , '".''? i- . v'- "k ^.'•.•iV.'-;.

1. The College will continue to provide ^^cidi-educational
environment where all students are treated cion^iderately and
actively encouraged to achieve acc'bi-ain^''46 their ability,
regardless of age, sex, ethnic orlgirt a'nd rtieWt'al or physical
handicap.

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2. The College will continue to encourage eqUdil ^ai-tiicipation in,
and ensure equal access for otfrerwiseqa^ifi^S'sttidents to, all
educational programmes, services and o'p'p'ortui'fities provided
by all areas of the College. Itis 'nbi, hdWeve'r^the purpose of
this policy to restrict the admission protiesSi?S currently used
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by which the most qualifie'd applicants are chosen from among
those applying. ' : •-.'..
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83i-69

3. The College will continue to provide information, programmes
and services which actively encourage'students who might not
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otherwise Have done so to consider the total range of
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educational and career options. For instance, the College will,
when possible, offer programmes specifically designed to
introduce'women and men to non-traditional opportunities.
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lii-.,, the tCoiieg^ wiUj<:ontinu^,to nrie^e^ey^Fy ,effort ^ta^lmproveii
aecessT'.for.' theyhandicapfieci^rid-jyfo i:provtde^sesvleet tavassjistS'1
them in their studies.

. 5. The College will continue to encourage all employees to
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express commitment to equity of access in educational and

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employment opportunities' in; all internal and external
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;"r;;:'""." y.f".,\ ^'",- ,' •.,.:-;. !, • ^:'? , , ^, .,, •-„'-.,

committee meetings, reports, statements of policy' and public,
::^^H..} • . - '^. •p:...3'.^ .''; . ..^/ ..•/, • .. ;';;... , . \. - ^...^

resses, in hiring, and in student selection processes.

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6., The College will continue to encourage Instructors to deepen
!> 9';;,'; ;>i -•t':'^,^.!.'.. . •:" Q; . • • •••• Y-. >;,.•> :.~-; :' ^ '. 1,

th;eir, ^vyareness of the problems of disadvantaged or
.;.'•;. ..'^JtlT'i, i"^".'.' *',••://;'!''".; cl .- \.;. •.{:'•••. 7 , . ! ^,

pQtentially disadvantaged students and to express sensitiyUytp
1 -^ 'i;. :•"*.: n';: • '•'"'.: .'-''f-'sf;'. i.:i:,, "^;;ll:/'l'''',.l'l-."t1',^ ""'1'1 '' ' 1 •'..•.u;'1'-••:'11''"

related issue? and needs as appropriate in the classroom.*

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, .'^-;in ;,?< ";>"u"%-,r. |Al.thoyghi;some instructors who have not already done so
; ' <>; ^J<;-; ; ,1',-J may decide 1;q adapt .curriculum or course content in

,: „ <(i?.eper consideration .of issues underlying th^s policy, this
guideline r is^ not: meant' to imply interference wlth|
t.i^- •:'. r;j '; ,;,'.yatcademic freedom ipr essential curriculum,^
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-ss ^ori ;, fc : ';; ^Thiis^ guideline; is^,intended to ref?r especially'to theA
, '•: ••'!:.•" •:-:, •: :•:•••: •:-. l '•>; human, 9nd,cpyrtesy aspect of instruction;- lor examples

an instructor with a hearing impaired student in the class
is encouraged to work, as time permits with the Special
Needs Advisor to adapt teaching techniques to assist the

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83.-Q9,"-,

.hearing impaired student. Similarly, an instructor with a
group o,f students in the class from another culture may
wish •t,q incorporate in lectures or discussion examples

that assist the particular ethnic group in understanding
course content, in being accepted by other students, and
in feeling at home in the classroom. Another example
would be to compensate creatively in classroom
for the sex;bias wich .exists in the culture,
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and, to someextent, in many texts.
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5. CORE AND SATELLITE SERVICES
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The goals of broad accessibility and equitable service to all areas of
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the College region must be. pursued within the limitations of the
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actual and potential resources available to the College. To increase

accessibility and equitabUity, it is the policy of the College to
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ensure a dispersal of its services throughout the region; to make
, optimum use of its resources, it is the policy of the College to
:'"'"' • '' ,'..';'•''•'!'i- ' "•\ ':•''. :I<iO' "^'~\':.' . ;

maintain a core campus with a compreherisiv'e'range of programs and
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services, to develop satellite campuses with limited programs and
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services appropriate to the area and the'student population to be
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served, and to use other facilities throughout the region where
individual courses, services, and activities may be provided. It is the
policy of the College tohave aApre's€hce In'411 areas of its region,
with the nature and extent of that pre'sence'.'varying according to the
educational needs of di.lEfer'erit'a'reais'bf the"C<$llege region.
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It is the policy of the College* in'this'peirspective, to limit the
growth of the core Lynnmour Campus and to foster the development
of satelllie campuses and'tlfe use'of othe'r'facilities throughout the
region eVeri when such developfnerits^may not be the most efficient
or economical. * '•t'- '*'• -; ;:
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83-09

6. s.AJTILIZATION'QF RESOURCES ^ ' ^ ,
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-.Policies and |>raciices for' the utilization of the resources of the
'colleges are derived from the statemenfs made. in thi§ polidy.

-The^ Gnllege Jfcas thras^i^njor, resources:! ^its humant resources \

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pt isjth^policyOf the^6ll<?ge to-gfvefir§t priority th ^hi use of all
Us resources to the provision of the services JuAded thKOugh the
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Ministry of Education. Once this priority has been assured, it is the
praette6""of fhe Conege to undertake a variety of projects and
actwities of its choice consistent with the mission, goals and
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objectives of its; community. It is rin this perspective that 1 the
policies, practices and prpc^dures with respect to human, physical
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and financial resources are^ rationalized. ', '/•

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6-10

KEY:

BUILDINGS

A - Information and Reception, Registrar's Office,
Extension Programs and Services,
Art Labs and Offices, Administrative
Offices, Purchasing and Receiving, Personnel,
hiformation Services
B - Media Centre, Library, Achievement Resource
Centre, Media Resources Labs and Offices,
Women's Access Centre, Dynamics Lab
- C-1 - Outdoor Rec./ECE/Health Offices. ECE Labs,

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/;Glassro.oms' . .

^ C-2 -' Outdoor Rec., and Applied ^orticulture Labs
C<3-'_Classr6t)mS,' Faculty Association Office
: C-4 - 'Student Newspaper

C-5 - ~-Geogrgphy/Geology Labs/Glassrooms
. C-6 - pay Care Centre
- D-1 - Field Houses i.\
•A D.2 - - Hammalsle Storage BuE»ker

?, H-'--- Music/Typing/Terminal/Health/Science Labs,
"'- .faculty Offices; for: Music, Humanities, Social
t "Sciences, Natural Sciences, Office
. ^Administration, Business Management, Retail
Management, Labour Studies
~ J - ..Classrooms, Math Lab, Micro-Computer Labs

;\ K - -Facilities Offices and Shop

s

'* L ;- \CtassrDbms:,. Language Labs

;! M-- ^(Counselling.' Health Services, Financial Aid,
J-Admiisston Rlacement, Career Resource Centre,

- Staff Assoctatipri Office
N — -Cafeteria, Student Union
_ P:":~ Classrooms;' Offices for AB.E, Communications,
;-ES.L:,A.C.T. . < ,

•;_ R *-, .Bookstore, JPsyehoIogy/.Group Counselling Lab,
„;, .. ^Theatres^-ab- -.
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PARKING REOUhATIONS
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Losing' Zone max: 15jnin. parking
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Site Plan for

^ Capilano College

BBS Reserved Parking—permits only
^ Fire Zone—No parking anytime,
includes all roadways
<SA. Handicap Parking Spot

Lynnmour Centre

Revised to September/84

Infractions will result in vehicles being towed
away at owners risk and expense.

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