Submission Guidelines

Eligible Contributors

Only members of the Capilano University community may deposit items. These community members include individuals or groups affiliated with a CapU department, program, research team, working group, collaborative project, or conference, such as:

  1. Current CapU faculty, researchers, and employees
  2. CapU faculties, departments, and administration
  3. Current CapU students

Other University-affiliated individuals or entities will be considered on a case-by-case basis.

Eligible Content

The Capilano University Institutional Repository collects scholarly and creative materials, as well as important documents related to the University's history, in digital format.

Full-text items are only added with the permission of the author/creator, and where permitted under Canadian copyright law.

  1. Works that are subject to a publisher's embargo period may be added at any time, but they will not be made publicly visible until the embargo period has ended.
  2. Works published or created prior to an author's affiliation with CapU may be retroactively deposited as long as the authors are currently affiliated with CapU and meet all submission requirements.
  3. Works published or created by authors who are no longer affiliated with CapU may be retroactively deposited as long as the work was published or created by authors while affiliated with CapU and meets all other submission requirements.
  4. The repository will also accept materials produced by non-University researchers that are produced in conjunction with a CapU-sponsored initiative or event.


Submission Requirements

  1. Authors/Creators may only submit their own work for archiving.
  2. Depositors must accept the terms of the Capilano University Institutional Repository Non-Exclusive License: use the Faculty Form or the Student Form.
  3. Depositors who hold the copyright on their own work may choose to assign a broader Creative Commons licence which permits additional types of re-use.
  4. Depositors will provide bibliographic metadata for their works (i.e. title, description, keywords, abstract, etc.).
  5. Depositors will provide a digital copy of the version of the work that may be legally included in collections.
  6. Student works must be approved by a sponsoring faculty member, department, or officer of a duly-formed student research group, prior to submission. 

The CapU Library reserves the right to deny materials not within the scope of the guidelines.

To submit your work to collections, please contact Sabrina Wong or Michel Castagné. Self-submission is not possible at this time.


Review, Retention, and Withdrawal

The collections administrators do not evaluate the content of submissions. Items are reviewed only for:

  1. the eligibility of authors/depositors,
  2. relevance to the scope of the repository,
  3. valid layout and format, and
  4. the exclusion of spam.


  1. Items may not normally be withdrawn from the repository
  2. Acceptable reasons for withdrawal include, but are not limited to:
    • proven copyright violation or plagiarism
    • legal requirements and proven violations
    • falsified research

If the repository receives proof of copyright violation, the relevant item will be removed immediately.

The CapU Library reserves the right to remove a work without prior notice for administrative or legal reasons. Upon such an occurrence, the metadata record indicating prior storage of the work in the repository may remain visible in perpetuity.

With thanks to Kwantlen Polytechnic University’s KORA and Emily Carr University of Art and Design for the borrowed text.